Document Controller – Architecture & Engineering (Hybrid)

Greenbox Architecture, A Woolpert Company; Sydney; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work arrangements supporting_fl

Time shifting during working hours

Additional purchased leave

Competitive salary

Mentoring from senior team members

Career growth opportunities

Job summary

Woolpert seeks a competent Document Controller in Sydney to manage architectural project records, drawings, specifications, reports, and correspondence. You will implement naming conventions, revision control, and filing standards, uploading and tracking documents across teams and clients.

The role supports tender docs, planning submissions, and building approvals, maintaining audit-ready archives and ensuring compliance with internal standards.

Qualifications

• Proven experience as a Document Controller in architecture, engineering, or construction.
• Strong understanding of architectural drawing sets and design documentation workflows.
• Proficiency in document management systems.
• High level of accuracy and attention to detail.
• Experience with BIM processes and QA systems is preferred.

Responsibilities

• Maintain master document registers across architectural projects.
• Ensure accurate control of drawings, specifications, reports, correspondence, RFIs and other project records.
• Implement document control procedures, including naming conventions, revision control and filing standards.
• Upload, distribute and track documentation through digital document management platforms.
• Review documents for completeness, accuracy and compliance with internal standards.
• Prepare document transmittals and coordinate timely distribution to project teams, consultants and clients.
• Support tender documentation, planning submissions, building approvals and client milestones.
• Maintain audit-ready records, manage project archives and report on document status and outstanding reviews.

Skills

Architectural drawings understanding

Document management systems

Microsoft Office

PDF mark-up tools

BIM processes

QA/ISO 9001 familiarity

Tools

Document management system software

Microsoft Office Suite

PDF mark-up tools

Job description

Woolpert seeks a competent Document Controller in Sydney to manage architectural project records, drawings, specifications, reports, and correspondence. You will implement naming conventions, revision control, and filing standards, uploading and tracking documents across teams and clients.

The role supports tender docs, planning submissions, and building approvals, maintaining audit-ready archives and ensuring compliance with internal standards.