Infrastructure Project Coordinator – Admin & Governance

Halcyon Knights; Brisbane; On-site; AUD 76,000 - 77,000; Full time

Benefits offered by this job

37.5 hour week

Nerang, Gold Coast

AO3 Classification

Contract through to 12 November 2027

Potential for extension

Job summary

Halcyon Knights is seeking an experienced Project Support Officer to provide administrative and project support across road infrastructure projects. The role involves supporting Project Managers, coordinating meetings, maintaining records, and ensuring governance compliance.

You will liaise with stakeholders, assist procurement and contract activities, and help deliver projects on time while maintaining thorough documentation and reporting.

Qualifications

• Experience in a Project Support Officer, Project Administrator, Project Coordinator, or similar role.
• Strong administration, organisation, and stakeholder engagement skills.
• Experience supporting projects within government, infrastructure, construction, engineering, or similar environments is highly regarded.
• Exposure to procurement, contracts, financial administration, or governance processes is desirable.
• High attention to detail and strong Microsoft Office skills, particularly Excel, Word, and PowerPoint.
• Ability to manage competing priorities in a fast-paced project environment.

Responsibilities

• Provide high-level administrative support, including coordinating meetings, preparing reports, maintaining registers and spreadsheets, and taking minutes.
• Support procurement, contract administration, financial approvals, and tender-related activities.
• Maintain accurate project documentation and track approvals, actions, and project records.
• Assist Project Managers with project coordination and administrative activities to ensure key deadlines are met.
• Liaise with internal and external stakeholders and support compliance with governance, procurement, and WH&S requirements.

Skills

Administration

Organization

Stakeholder engagement

MS Office

Governance awareness

Job description

Halcyon Knights is seeking an experienced Project Support Officer to provide administrative and project support across road infrastructure projects. The role involves supporting Project Managers, coordinating meetings, maintaining records, and ensuring governance compliance.

You will liaise with stakeholders, assist procurement and contract activities, and help deliver projects on time while maintaining thorough documentation and reporting.