Governance & Projects Coordinator (Newcastle)

Department of Planning, Housing and Infrastructure NSW; Newcastle; On-site; AUD 103,000 - 114,000; Full time

Job summary

The Department of Planning, Housing and Infrastructure NSW invites applications for a Project & Governance Support Officer in Newcastle (preferred), with other NSW locations negotiable. The role supports Crown Lands governance and project delivery, contributing to strategic priorities and ensuring rigorous documentation and reporting.

You will coordinate governance activities, manage records and secretariat duties, support audits and risk processes, and build strong stakeholder relationships.

Qualifications

• Proficient in SharePoint and Content Manager.
• Highly organised and able to manage competing priorities.
• Strong attention to detail and accuracy in documentation and governance processes.
• Excellent communicator with the ability to engage professionally with a wide range of stakeholders.
• Flexible, adaptable and agile, able to respond positively to changing priorities and business needs.
• Collaborative team player who values strong relationships and shared goals.
• Proactive and solutions-focused, with sound judgement and initiative.
• Comfortable working with systems, reporting tools and administrative processes.

Responsibilities

• Support the delivery of governance initiatives and projects that help drive strategic business priorities and strengthen governance outcomes across Crown Lands.
• Coordinate and provide operational and administrative support across multiple projects and work programs, including audit, risk and governance activities.
• Monitor project plans, milestones, deliverables, and reporting requirements to ensure activities remain on track, and support the tracking and escalation of actions and issues as required.
• Manage governance processes, records, correspondence, shared mailboxes, and reporting systems with a high degree of accuracy, including maintaining governance registers, records and project documentation.
• Assist with research, analysis, business documentation, reports, briefing papers, and project communications, including the preparation of governance reports, dashboards and briefing materials.
• Coordinate stakeholder engagement activities and build effective relationships across the business to support governance activities and facilitate collaboration and information sharing.
• Provide secretariat support, including scheduling meetings, preparing agendas and papers, capturing actions, and following up on outcomes.
• Contribute to continuous improvement initiatives and help strengthen governance, risk, and audit processes.

Skills

SharePoint

Content Manager

Organised

Attention to detail

Communication

Stakeholder management

Adaptable

Team player

Job description

The Department of Planning, Housing and Infrastructure NSW invites applications for a Project & Governance Support Officer in Newcastle (preferred), with other NSW locations negotiable. The role supports Crown Lands governance and project delivery, contributing to strategic priorities and ensuring rigorous documentation and reporting.

You will coordinate governance activities, manage records and secretariat duties, support audits and risk processes, and build strong stakeholder relationships.