IMS & Quality Administrator — ISO & Audits

VAE Group; Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Annual performance reviews

Professional development opportunities

Bleed Orange Awards

Employee discounts

Employee Assistance Programs

Job summary

VAE Group in Brisbane is seeking a detail-oriented HSEQ Document Controller to manage controlled documents and IMS content across the business. You will support certification maintenance (ISO 9001, 14001, 45001) and drive process improvements in documentation and assurance activities.

You’ll maintain SharePoint sites and workflows, coordinate internal audits, and partner with leaders to ensure credential records are current and accessible.

Qualifications

• Experience managing large, complex sets of company documents
• Ability to create and manage SharePoint pages, libraries, forms and workflows
• Experience supporting document audits, keeping documents current and easy to access
• Excellent at communicating, following up, and providing solutions
• Comfortable working with managers and driving process improvements

Responsibilities

• Organise controlled documents across the whole business and collaborate with business unit managers to ensure currency and practicality of IMS content
• Maintain HSEQ and related SharePoint sites, document libraries, forms and automated processes and workflows; improve usability
• Coordinate credential records up to date and track missing or expiring information and follow up with managers
• Coordinate the execution of the internal audit plan and a simple, consistent way to record issues and track actions
• Plan and carry out internal audits across branches and projects
• Develop and implement an assurance and reporting schedule to provide management visibility of key risks and non-conformances
• Play a central role in ensuring that VAE retain its ISO 9001, 14001 and 45001 certifications

Skills

SharePoint management

Document control

IMS knowledge

Internal audits

Continuous improvement

Stakeholder comms

Tools

SharePoint

Office 365

Job description

VAE Group in Brisbane is seeking a detail-oriented HSEQ Document Controller to manage controlled documents and IMS content across the business. You will support certification maintenance (ISO 9001, 14001, 45001) and drive process improvements in documentation and assurance activities.

You’ll maintain SharePoint sites and workflows, coordinate internal audits, and partner with leaders to ensure credential records are current and accessible.