Systems and Quality Administrator

VAE Group; Brisbane; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Annual performance reviews

Professional development opportunities

Bleed Orange Awards

Employee discounts

Employee Assistance Programs

Job summary

VAE Group in Brisbane is seeking a detail-oriented HSEQ Document Controller to manage controlled documents and IMS content across the business. You will support certification maintenance (ISO 9001, 14001, 45001) and drive process improvements in documentation and assurance activities.

You’ll maintain SharePoint sites and workflows, coordinate internal audits, and partner with leaders to ensure credential records are current and accessible.

Qualifications

• Experience managing large, complex sets of company documents
• Ability to create and manage SharePoint pages, libraries, forms and workflows
• Experience supporting document audits, keeping documents current and easy to access
• Excellent at communicating, following up, and providing solutions
• Comfortable working with managers and driving process improvements

Responsibilities

• Organise controlled documents across the whole business and collaborate with business unit managers to ensure currency and practicality of IMS content
• Maintain HSEQ and related SharePoint sites, document libraries, forms and automated processes and workflows; improve usability
• Coordinate credential records up to date and track missing or expiring information and follow up with managers
• Coordinate the execution of the internal audit plan and a simple, consistent way to record issues and track actions
• Plan and carry out internal audits across branches and projects
• Develop and implement an assurance and reporting schedule to provide management visibility of key risks and non-conformances
• Play a central role in ensuring that VAE retain its ISO 9001, 14001 and 45001 certifications

Skills

SharePoint management

Document control

IMS knowledge

Internal audits

Continuous improvement

Stakeholder comms

Tools

SharePoint

Office 365

Job description

• Location27 Bellwood St,Darra, QLD, 4076,Australia
• Job CategoryWHS, Safety, Quality Control
• IndustryHVAC, Air conditioning, Construction
• Employee TypePerm - Full Time

Contact information

• Contact Phone[phone] ***
• Contact ***********@vaegroup.com.au

Description

VAE Group is one of Australasia's largest commercial HVAC solutions companies with over 400 employees across 12 office locations in Australia, New Zealand and Papua New Guinea, with works spanning diverse and interesting client locations as well as some of the regions most exciting construction projects.

With support from the Head of HSEQ, the role will primarily focus on the control of HSEQ and other business documents across VAE, ensuring accessibility, quality and consistency as part of our Integrated Management System (IMS). Additionally, the role will administer, and actively participate in, various assurance activities to support business performance and compliance.

You’re organised and detail-focused, but also curious about how work happens and where processes can improve. You’re comfortable working with people across the business, turning requirements into practical tools and clear information, and following issues through to resolution. You’ll bring a continuous improvement mindset to document control, systems and assurance activities.

Your day to day looks like:

• Organise controlled documents across the whole business and collaborate with business unit managers and document owners to ensure the currency and practicality of IMS content
• Maintain HSEQ and related SharePoint sites, document libraries, forms and automated processes and workflows. Improve how they work and make information easier to find and use
• Work with leaders to ensure that credential records are up to date and set up a reliable way to spot missing or expiring information and follow up with managers
• Coordinate the execution of the internal audit plan and a simple, consistent way to record issues and track actions
• Plan and carry out internal audits across branches and projects
• Develop and implement an assurance and reporting schedule to provide management visibility of key risks and non-conformances
• Play a central role in ensuring that VAE retain its ISO 9001, 14001 and 45001 certifications

The VAE Experience

• Company laptop
• Annual performance and pay reviews
• Employee recognition through our ‘Bleed Orange’ Awards
• Professional Development opportunities
• VAE-exclusive employee discounts, supporting you with your groceries, birthday and Christmas presents, and shopping, including Travel, Electronics, Retail, Dining and more; discounted health insurance and financial wellbeing programs
• Employee Assistance Programs (EAP) for you and your immediate family

About You

You thrive on order, consistency and continuous improvement and are skilled in identifying and implementing simple solutions to complex problems. You aren’t afraid to talk to managers and can easily switch from working independently to actively talking to managers about changes. You have excellent SharePoint management experience beyond document uploads and like to focus on end-user experience.

• Experience managing large, complex sets of company documents
• Can create and manage SharePoint pages, libraries, forms and workflows (you don’t need to be an advanced programmer!)
• Have supported document audits, keeping documents current and easy to access
• Excellent at communicating, following up, and providing solutions

Highly Advantageous

• Experience with ISO certified safety, quality and environmental management systems
• Management system auditing qualifications and experience
• Previous employment in construction, engineering, mechanical services or another high-risk operational business

About VAE Group

VAE Group is one of Australasia's largest commercial HVAC solutions companies with over 400 employees across 12 office locations in Australia, New Zealand and Papua New Guinea.

Our growth and success is built on providingSmarter HVAC Solutionswith a promise of‘Built in Certainty’every time.With a reputation for delivering top-notch solutions, we thrive on teamwork, growth, and a little fun along the way.

We pride ourselves in trust, integrity and innovative expert staff which together deliver outstanding results and live our brand’s values ofEnergy – Synergy – Success.

Diversity and Inclusion

At VAE we commit to building and fostering an inclusive culture that promotes and values diversity.

We provide equal opportunities for great people from variety of backgrounds & cultures as we believe our diverse and engaging workforce drives innovation. We’re searching for like-minded people that complement our core principles and company culture.