Impactful Renewable Energy Project Administrator

UGL Limited; Perth; On-site; AUD 60,000 - 90,000; Full time

Job summary

UGL Limited is seeking a Project Administrator to support renewable energy projects across wind, solar, BESS, transmission and substations. The role focuses on procurement and commercial administration, including purchase orders, invoices, reporting and document control to ensure efficient project execution and financial compliance.

Responsibilities include maintaining filing systems, cost trackers, and project records, while coordinating with Project Managers and cross-functional teams to

Qualifications

• Experience in project administration or commercial administration within construction, infrastructure, utilities, engineering or renewable energy projects.
• Ability to raise and manage POs and process invoices.
• Strong administration, organisation and stakeholder management skills.

Responsibilities

• Raise and manage purchase requisitions (PRs) and purchase orders (POs).
• Process and track supplier invoices, goods receipts and payment approvals.
• Maintain cost trackers, commitment registers and procurement records.
• Assist with project reporting, forecasting and monthly project administration activities.
• Coordinate supplier and subcontractor documentation, onboarding and compliance requirements.
• Maintain project filing systems, document registers and correspondence.
• Schedule meetings, prepare minutes and track action items.
• Support Project Managers with project controls, reporting and stakeholder coordination.
• Liaise with Procurement, Finance, Commercial and Project Delivery teams to ensure accurate project administration.
• Ensure compliance with company systems, procedures and project requirements.

Skills

Procurement administration

Stakeholder management

Excel proficiency

Tools

SAP

Oracle

Pronto

JDE

Job description

UGL Limited is seeking a Project Administrator to support renewable energy projects across wind, solar, BESS, transmission and substations. The role focuses on procurement and commercial administration, including purchase orders, invoices, reporting and document control to ensure efficient project execution and financial compliance.

Responsibilities include maintaining filing systems, cost trackers, and project records, while coordinating with Project Managers and cross-functional teams to