Hybrid EA & Office Manager for Founding Partner

Recruitly; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible WFH

Job summary

Recruitly on Collins Street, Melbourne, seeks an experienced Executive Assistant to support a Founding Partner in a fast-paced consultancy. You will expertly manage a demanding diary, coordinate meetings, travel and client materials, and provide light office coordination to sustain a collaborative team culture.

Ideal candidates bring maturity, strong judgement and a proactive style, with experience in professional services and a client-focused mindset, ensuring busy schedules run smoothly.

Qualifications

• Experience as an EA in a professional services environment.
• Ability to manage a demanding calendar for a senior leader.
• Strong written and verbal communication across stakeholders.

Responsibilities

• Proactively manage a complex, fast-moving diary and coordinate meetings.
• Anticipate scheduling pressures and protect time for strategic work.
• Act as a key contact for meeting requests with senior clients and partners.
• Coordinate all meeting logistics, agendas, and briefing materials.
• Handle last-minute changes with sound judgement and escalation when needed.
• Arrange travel, accommodation, and detailed itineraries.
• Assist with executive correspondence, expense reconciliations and admin.
• Support creation and coordination of client materials and branding.

Skills

Diary management

Calendar prioritization

Stakeholder liaison

Communication

Tools

Microsoft Office

Video conferencing tools

Job description

Recruitly on Collins Street, Melbourne, seeks an experienced Executive Assistant to support a Founding Partner in a fast-paced consultancy. You will expertly manage a demanding diary, coordinate meetings, travel and client materials, and provide light office coordination to sustain a collaborative team culture.

Ideal candidates bring maturity, strong judgement and a proactive style, with experience in professional services and a client-focused mindset, ensuring busy schedules run smoothly.