Hybrid Reception & Workplace Experience Lead

MRI India; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

Flexible schedule

Me Days

Job summary

MRI Software APAC is seeking a Receptionist/Workplace Experience Coordinator to ensure smooth day-to-day office operations, provide professional front-desk service, coordinate facilities, and support onboarding.

You will manage visitor sign-ins, meeting room bookings, vendor relationships, safety compliance, and organize events and employee engagement. This on-site role in Sydney offers a dynamic, people-focused culture and opportunities to enhance the workplace experience.

Qualifications

• Minimum Qualifications Office Administration, Business Administration, Event Management, Hospitality Management, or a related field preferred.
• Strong proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
• Experience with facilities management, ticketing, procurement, or asset management systems would be advantageous.
• Knowledge of Occupational Health & Safety, building maintenance, and facilities management principles.
• Knowledge of event planning and coordination is preferred.
• Experience coordinating office maintenance, service providers, contractors, and facility-related projects.
• Experience managing reception and front-of-house services in a corporate environment.
• Experience coordinating company events, employee engagement activities, meetings, and workshops.
• Experience with vendor management, quotations, and budget tracking.

Responsibilities

• Serve as the first point of contact for visitors, clients, and employees, providing a professional and welcoming reception service.
• Coordinate facilities maintenance, repairs, contractor activities, vendor relationships, service agreements, and facilities tickets.
• Support onboarding logistics including workstation setup, welcome packs, access cards, and tours.
• Coordinate meeting room bookings and ensure spaces are prepared and equipped.
• Maintain facilities compliance documentation, health and safety records, and service contracts.
• Plan, coordinate, and execute company meetings, workshops, team-building activities, and employee engagement events.
• Source venues, caterers, and service providers; obtain quotations and manage event budgets.
• Assist with office moves, space planning, and equipment maintenance.

Skills

Reception

Customer service

Organization

Multitasking

MS 365

Education

Office Administration

Tools

MS 365

Facilities management system

Job description

MRI Software APAC is seeking a Receptionist/Workplace Experience Coordinator to ensure smooth day-to-day office operations, provide professional front-desk service, coordinate facilities, and support onboarding.

You will manage visitor sign-ins, meeting room bookings, vendor relationships, safety compliance, and organize events and employee engagement. This on-site role in Sydney offers a dynamic, people-focused culture and opportunities to enhance the workplace experience.