Hybrid Executive Assistant to Government Leadership

APG Workforce; Australian Capital Territory; Hybrid; AUD 72,000 - 102,000; Full time

Job summary

APG Workforce is recruiting for an Executive Assistant to support ACT Government senior executives in Phillip, ACT. The role involves high-level administrative support, complex diary management, and coordination of meetings and briefing materials, with a hybrid work arrangement and ASAP start, subject to police checks.

You will coordinate travel, manage communications, support governance processes, and handle confidential information in a fast-paced government environment.

Qualifications

• Experience providing high-level executive assistance to senior management.
• Strong diary management and travel coordination.
• Excellent written and verbal communication with stakeholders.
• Ability to manage competing priorities and meet deadlines.
• Discretion handling confidential information.
• Experience with document management systems (Objective/TRIM) preferred.
• Commitment to WHS and ACT Public Service values.

Responsibilities

• Provide high-level executive and administrative support to senior executives.
• Manage complex diaries, coordinate meetings, conferences and briefing materials.
• Monitor executive email and shared mailboxes.
• Coordinate travel arrangements for executives and divisional staff.
• Manage daily administrative functions, including telephone enquiries and meeting papers.
• Monitor and coordinate incoming/outgoing correspondence using Objective/TRIM.
• Track high-volume correspondence, briefs and responses to deadlines.
• Liaise with the Executive Officer to coordinate information requests and priorities.
• Process invoices, reconciliations and other financial administration tasks.
• Support ministerial, executive and governance-related activities.
• Develop and maintain effective working relationships with stakeholders.

Skills

Executive support

Diary management

Travel coordination

Stakeholder liaison

Governance processes

Attention to detail

Confidential information handling

Tools

Objective/TRIM

Job description

APG Workforce is recruiting for an Executive Assistant to support ACT Government senior executives in Phillip, ACT. The role involves high-level administrative support, complex diary management, and coordination of meetings and briefing materials, with a hybrid work arrangement and ASAP start, subject to police checks.

You will coordinate travel, manage communications, support governance processes, and handle confidential information in a fast-paced government environment.