Senior Executive Assistant to the President — Hybrid

ACTU Member Connect Pty; Melbourne; On-site; AUD 122,000 - 142,000; Full time

Benefits offered by this job

Superannuation 15%

Annual leave loading

Work-from-home options

Additional leave days

Rostered day off

Job summary

ACTU is seeking an experienced Executive Assistant to the President to provide high-level administrative and project support at the centre of the Australian union movement, based in Melbourne. You will manage the President's diary, coordinate meetings and travel, prepare briefing materials, and support governance processes, with discretion and professional communication across diverse stakeholders.

Interstate travel and occasional out-of-hours work are required, with opportunities to contribute

Qualifications

• Experienced executive assistant or senior administrator in a fast-paced environment.
• Excellent judgement and discretion when supporting a senior leader.
• Proactive, able to anticipate needs and manage multiple priorities.
• Confident, professional communicator with diverse stakeholders.

Responsibilities

• Provide high-level administrative and project support to the ACTU President.
• Manage the President's diary, meetings, and appointments, including follow-ups.
• Prepare agendas, briefing materials, presentations, minutes and docs.
• Coordinate domestic and international travel and governance processes.
• Handle confidential correspondence and information with discretion.
• Support ACTU Executive meetings and related governance activities.
• Assist with events, research, records, and administrative systems.

Skills

Executive support

Diary management

Stakeholder management

Discretion & confidentiality

MS Office 365

Clear communication

Tools

Microsoft Office 365

Job description

ACTU is seeking an experienced Executive Assistant to the President to provide high-level administrative and project support at the centre of the Australian union movement, based in Melbourne. You will manage the President's diary, coordinate meetings and travel, prepare briefing materials, and support governance processes, with discretion and professional communication across diverse stakeholders.

Interstate travel and occasional out-of-hours work are required, with opportunities to contribute