Hybrid Document Controller for Architecture & AEC

Greenbox Architecture, A Woolpert Company; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangements

Time shifting flexibility

Purchased leave

Mentoring from senior team

Career growth opportunities

Collaborative team

Job summary

Woolpert, a global leader in architecture, engineering, and geospatial services, seeks a Document Controller to join the Australian design team at Greenbox Architecture.

This full-time, hybrid role focuses on maintaining document registers, controlling drawings, specs, and correspondence, and ensuring QA standards. You will work with BIM, ISO 9001 processes, and a collaborative, growth‑minded team to support projects from tender through client milestones.

Qualifications

• Proven experience as a Document Controller within an architecture, engineering, or construction environment.
• Strong understanding of architectural drawing sets and design documentation workflows.
• Proficiency in document management systems.
• High level of accuracy and attention to detail.
• Competency with Microsoft Office Suite (Excel, Word, Outlook) and PDF mark-up tools.
• Understanding of BIM processes and digital design documentation is preferred.
• Experience working with ISO 9001 or internal QA systems is desired.

Responsibilities

• Maintaining master document registers across architectural projects.
• Ensuring accurate control of drawings, specifications, reports, correspondence, RFIs and other project records.
• Implementing document control procedures, including naming conventions, revision control and filing standards.
• Uploading, distributing and tracking documentation through digital document management platforms.
• Reviewing documents for completeness, accuracy and compliance with internal standards.
• Preparing document transmittals and coordinating timely distribution to project teams, consultants and clients.
• Supporting tender documentation, planning submissions, building approvals and client milestones.
• Maintaining audit-ready records, managing project archives and reporting on document status and outstanding reviews.

Skills

Architectural drawings

Document management

BIM awareness

MS Office

QA ISO 9001

Tools

Document management systems

Job description

Woolpert, a global leader in architecture, engineering, and geospatial services, seeks a Document Controller to join the Australian design team at Greenbox Architecture.

This full-time, hybrid role focuses on maintaining document registers, controlling drawings, specs, and correspondence, and ensuring QA standards. You will work with BIM, ISO 9001 processes, and a collaborative, growth‑minded team to support projects from tender through client milestones.