Document Controller

Bouygues Construction Group; Perth; Hybrid; AUD 60,000 - 90,000; Full time

Job summary

Bouygues Construction Australia is seeking a Document Controller in Perth to manage project documentation, ensure accuracy, and support handover with meticulous control of drawings, specs, and reports.

You'll work with designers, contractors and suppliers to maintain up-to-date records and compliant processes, using electronic document-management systems and office software. This on-site role requires strong organisational skills.

Qualifications

• Certificate or diploma in business administration, project management or construction management.
• Experience in document control, administration, or information management, preferably in construction or engineering.
• Familiarity with construction drawings, revision control, and approval workflows.
• Experience using electronic document-management systems or common data environments.
• Proficiency with office software and document-management tools.

Responsibilities

• Set up and maintain project document-control system, registers and filing structure.
• Receive, check, register, distribute and archive project documents per procedures.
• Track revisions, review status, approvals and distribution.
• Ensure teams and external parties access latest approved information.
• Monitor submissions and reviews, follow up on overdue responses.
• Maintain transmittals and records of issued, received and superseded docs.
• Coordinate document workflows with designers, contractors, suppliers and consultants.
• Support meeting administration, including minutes and action records.
• Assist with compiling project records for completion and handover.
• Maintain confidentiality, accuracy and traceability of project information.

Skills

Document control

Administration

Information management

Revision control

Approval workflows

Attention to detail

Organization

Communication

Education

Certificate / Diploma in Business Administration, project management, or construction management

Tools

Document management systems

Job description

Document Controller Job Alerts Link Job Description Document Controller Job Location City: Perth Country/Region: Australia Contract Type: Permanent Pole: TRAVAUX PUBLICS (AP003) Full/Part Time: Full Time Remote/Onsite: On-site/Office based Travel Requirements: No travel required Requisition ID: 4828 Information at a Glance

At Bouygues Construction Australia, we are dedicated to the design, construction, and delivery of nation shaping projects across civil infrastructure, engineering, and energy and services.
We have proudly been working in Australia for more than 25 years.
Our local experience in underpinned by significant global expertise and resourcing.

About the Role

The Document Controller manages the project's documentation so that teams can access accurate, current, and approved information when they need it. This includes drawings, specifications, technical submissions, meeting records, correspondence, and project reports.Working with the project team, designers, contractors, and suppliers, the Document Controller maintains consistent document-control processes and tracks information through review, approval, and distribution. The role helps prevent teams from using outdated or incorrect documents and supports clear records throughout construction and handover.

Key Responsibilities

• Set up and maintain the project document-control system, registers, and filing structure.
• Receive, check, register, distribute, and archive project documents in line with agreed procedures.
• Track drawing and document revisions, review status, approvals, and distribution.
• Ensure project teams and external parties can access the latest approved information.
• Monitor document submissions and reviews, following up on overdue responses.
• Maintain transmittals and records of issued, received, and superseded documents.
• Coordinate document workflows with designers, contractors, suppliers, and consultants.
• Support meeting administration, including preparing and distributing minutes and action records where required.
• Assist with compiling project records and documentation for completion and handover.
• Maintain confidentiality, accuracy, and traceability of project information.

Qualifications & Experience

• Certificate / Diploma in Business Administration, project management, or construction management.
• Experience in document control, administration, or information management, preferably in construction or engineering.
• Familiarity with construction drawings, technical documents, revision control, and approval workflows.
• Experience using electronic document-management systems or common data environments.
• Proficiency with office software, especially spreadsheets and document-management tools.
• High attention to detail and accuracy.
• Strong organization and ability to manage a high volume of documents and deadlines.
• Clear communication and a professional approach when dealing with project stakeholders.
• Confidence following up on missing, overdue, or incorrect submissions.

Bouygues Construction Australia values diversity and welcomes applications from Aboriginal and Torres Strait Islander Australians.