Document Controllers

Greenbox Architecture, A Woolpert Company; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangements

Time shifting flexibility

Purchased leave

Mentoring from senior team

Career growth opportunities

Collaborative team

Job summary

Woolpert, a global leader in architecture, engineering, and geospatial services, seeks a Document Controller to join the Australian design team at Greenbox Architecture.

This full-time, hybrid role focuses on maintaining document registers, controlling drawings, specs, and correspondence, and ensuring QA standards. You will work with BIM, ISO 9001 processes, and a collaborative, growth‑minded team to support projects from tender through client milestones.

Qualifications

• Proven experience as a Document Controller within an architecture, engineering, or construction environment.
• Strong understanding of architectural drawing sets and design documentation workflows.
• Proficiency in document management systems.
• High level of accuracy and attention to detail.
• Competency with Microsoft Office Suite (Excel, Word, Outlook) and PDF mark-up tools.
• Understanding of BIM processes and digital design documentation is preferred.
• Experience working with ISO 9001 or internal QA systems is desired.

Responsibilities

• Maintaining master document registers across architectural projects.
• Ensuring accurate control of drawings, specifications, reports, correspondence, RFIs and other project records.
• Implementing document control procedures, including naming conventions, revision control and filing standards.
• Uploading, distributing and tracking documentation through digital document management platforms.
• Reviewing documents for completeness, accuracy and compliance with internal standards.
• Preparing document transmittals and coordinating timely distribution to project teams, consultants and clients.
• Supporting tender documentation, planning submissions, building approvals and client milestones.
• Maintaining audit-ready records, managing project archives and reporting on document status and outstanding reviews.

Skills

Architectural drawings

Document management

BIM awareness

MS Office

QA ISO 9001

Tools

Document management systems

Job description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

About Us

Founded in 2009,GreenboxArchitecture is a leading Australian designpracticespecialising in mission-critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors. Now part of Woolpert,the team combines local designexpertisewith global capability.

To find out more about our projects and team please visit our website: https://www.greenboxarchitecture.com/

We’re proud to be certified as a Great Place to Work for the 10th time! We invest in advanced tools and professional development to empower our teams.

What do we offer?

• Afun and friendly team environment
• Hybrid work arrangements supporting flexibility
• Time shifting during working hours
• Additionalpurchased leave
• Competitive salary
• Mentoring from seniorteam members
• An opportunity to learn and growyour career in a highly desired building sector
• Opportunity to work witha highly talented, collaborative team

The opportunity with us as a Document Controller

• Maintaining master document registers across architectural projects.
• Ensuring accurate control of drawings, specifications, reports, correspondence, RFIs and other project records.
• Implementing document control procedures, including naming conventions, revision control and filing standards.
• Uploading, distributing and tracking documentation through digital document management platforms.
• Reviewing documents for completeness, accuracy and compliance with internal standards.
• Preparing document transmittals and coordinating timely distribution to project teams, consultants and clients.
• Supporting tender documentation, planning submissions, building approvals and client milestones.
• Maintaining audit-ready records, managing project archives and reporting on document status and outstanding reviews.

We’re Looking For Someone Who Has

• Proven experience as a Document Controller within an architecture, engineering, or construction environment.
• Strong understanding of architectural drawing sets and design documentation workflows.
• Proficiency in document management systems.
• High level of accuracy and attention to detail.
• Competency with Microsoft Office Suite (Excel, Word, Outlook) and PDF mark-up tools.
• Understanding of BIM processes and digital design documentation is preferred.
• Experience working with ISO 9001 or internal QA systems is desired.

As part of Woolpert you will also have access to the following benefits:

• Woolpert’s Principal Program gives employees the opportunity to becomecompanystakeholdersand sharein thecompany’sgrowth and success.
• Employees receiveautomatic Salary Continuance Insurance provided byWoolpert.
• Novatedleasing and salary sacrifice optionsare availableto helpemployees make the most of theirincome.
• Discounted corporate health insurance through Bupa.

We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.

This is a full-time, hybrid role and requires full working rights in Australia. Only shortlisted candidates will be contacted.

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.