HubSpot-Savvy Office & Operations Pro

Site Demolition Pty; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Site Demolition Pty in Sydney is seeking an organised Office Administrator and Operations Support who can own the customer experience from first enquiry through to job completion.

You will work closely with the director and operations team, use HubSpot for logging interactions, updating job stages and coordinating scheduling.

The role requires 3+ years in office admin, experience with Xero or MYOB, and strong Microsoft and Google skills, with clear English.

Qualifications

• 3+ years in office administration, ideally in construction or similar.
• Experience with invoicing and debtors.
• CRM experience, especially HubSpot.
• Strong Microsoft and Google workspace skills.
• Clear, friendly phone manner and written English.

Responsibilities

• Handle enquiries via phone, email, and correspondence.
• Send quotes and follow up on quotes.
• Coordinate site meetings and job scheduling.
• Maintain HubSpot and update job stages.
• Keep clients informed before, during, and after jobs.
• Prepare compliance paperwork and DA/CDC documentation.
• Maintain up-to-date job files, insurances, and certificates.

Skills

Office administration

Customer service

HubSpot CRM

Invoicing (Xero/MYOB)

MS Office and Google Workspace

Tools

HubSpot

Xero

MYOB

Microsoft 365

Google Workspace

Job description

Site Demolition Pty in Sydney is seeking an organised Office Administrator and Operations Support who can own the customer experience from first enquiry through to job completion.

You will work closely with the director and operations team, use HubSpot for logging interactions, updating job stages and coordinating scheduling.

The role requires 3+ years in office admin, experience with Xero or MYOB, and strong Microsoft and Google skills, with clear English.