HubSpot CRM & Growth Virtual Assistant | Remote, FT

Gentask Virtual Assistance Services; Melbourne; Remote; AUD 54,000 - 66,000; Full time

Job summary

A virtual assistance firm is seeking a HubSpot Expert / Sales & Marketing Virtual Assistant to manage CRM operations and support marketing campaigns. This full-time remote role requires fluency in English, proficiency with HubSpot CRM, and strong organizational skills. The ideal candidate will work closely with a growth-focused leader and enjoy flexibility in their work schedule.

Qualifications

• Fluent in English (written and spoken).
• Strong experience using HubSpot CRM.
• Highly organized and detail-oriented.

Responsibilities

• Manage HubSpot CRM including data entry and automation workflows.
• Assist with marketing campaigns and social media efforts.
• Document automation processes and create SOPs.

Skills

Fluency in English

Strong experience with HubSpot CRM

Organizational skills

Proactivity

Familiarity with marketing tools

Job description

Melbourne, VIC, Australia

About the job HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time)

We're Hiring: HubSpot Expert / Sales & Marketing Virtual Assistant (Full-Time)
Remote | up to60,000/month | 9:00 a.m. 5:00 p.m. Melbourne Time

Your Tech-Savvy Mind Meets Strategic Marketing Support
Are you fluent in HubSpot and thrive in an organized, fast-paced environment? We're looking for a proactive and fluent English-speaking Virtual Assistant to support CRM operations, marketing campaigns, and sales activities.

About the Role:
This full-time role supports the daily management of HubSpot CRM, including data entry, automation workflows, onboarding sequences, and lead tracking. You'll also assist with marketing efforts like email campaigns and social media scheduling, while providing administrative support to a busy executive.

Key Responsibilities:

HubSpot CRM Management

Clean and maintain contact records (e.g., format phone numbers with +61)

Set up and manage pipelines, automations, and workflows

Track lead activity via forms and email interactions

Create onboarding sequences and follow-up reminders

Monitor integrations (Shopify, social, 3CX, Boss app)

Make warm calls and respond to client inquiries

Follow up with leads and track CRM tasks

Prioritize executive tasks and send reminders

Act as a proactive assistant offering updates and insights

Marketing Coordination

Assist in developing campaigns that include email, social media, and blog content

Schedule and automate EDMs, social posts, and newsletters

Monitor engagement and collaborate on improvements

Documentation & SOPs

Document automation and workflow processes

Create SOPs for recurring tasks and new systems

What Were Looking For:

Fluency in English (written and spoken)

Strong experience with HubSpot CRM

Highly organized, detail-oriented, and proactive

Familiarity with marketing tools and platforms

Ability to work independently and meet deadlines

Work-from-home flexibility

Direct collaboration with a growth-focused leader

Long-term role with opportunities to expand responsibilities

Stable full-time schedule aligned with Melbourne time zone

Apply now and be the go-to expert for all things HubSpot!