HR Coordinator

Ibis Care Edenfield Pty Ltd; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Ibis Care Edenfield Pty Ltd is seeking an organised HR Coordinator to join the Rockdale Support Office, Monday to Friday 9:00 am–5:00 pm. You will coordinate recruitment, onboarding, maintain employee records, monitor compliance, and provide day-to-day HR administrative support across the organisation.

You will work closely with the Operations Manager, HR team, facility managers and payroll to ensure HR processes are accurate, efficient and compliant with policies and legislation.

Qualifications

• Relevant qualifications in Human Resources Management, Business, or a related field.
• Previous administrative experience in Human Resources or a related field.
• Ability to coordinate high volumes of recruitment and onboarding activities.
• Strong attention to detail and a high level of data entry accuracy.
• Ability to learn and navigate HR information systems (HRIS).
• Excellent written and verbal communication skills.
• Strong organisational and time management skills, with the ability to meet deadlines and manage competing priorities.
• A professional approach to handling confidential and sensitive information.

Responsibilities

• Coordinate recruitment administration, manage applications, prepare employment documentation and onboarding.
• Maintain accurate employee records and HRIS data, monitor compliance requirements and checks.
• Support employee lifecycle processes including changes and terminations.
• Prepare and maintain HR reports, recruitment metrics and compliance registers.
• Respond to routine HR enquiries and liaise with payroll and managers.
• Identify opportunities to improve HR processes and systems.
• Assist with HR initiatives and projects, including surveys and visa sponsorship administration.

Skills

HR qualifications

Administrative experience

Recruitment coordination

Data entry accuracy

HRIS

Communication

Organisational skills

Confidentiality

Education

HR management or related degree

Tools

HRIS platforms

Job description

Ibis Care is seeking an organised, detail-oriented and proactive Human Resources Coordinator to join our HR team at the Support Office in Rockdale, working Monday to Friday, 9:00 am to 5:00 pm.

This role is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities and supporting the full employee lifecycle. You will play an important role in coordinating recruitment and onboarding, maintaining accurate employee records, monitoring compliance requirements and providing day-to-day HR administrative support across our organisation.

Working closely with the Operations Manager, HR team, facility managers and payroll, you will help ensure HR processes are completed accurately, efficiently and in accordance with organisational policies and relevant legislative requirements.

Key responsibilities:

• Recruitment and onboarding: Coordinate recruitment administration, manage applications, prepare employment documentation and oversee onboarding requirements, including pre-employment checks and documentation.
• Employee records and compliance: Maintain accurate employee records and HRIS data, monitor compliance requirements and track the status and expiry of employee checks, registrations and qualifications.
• HR administration: Support employee lifecycle processes, including changes to employment conditions, transfers, probation reviews and terminations.
• HR reporting: Prepare and maintain HR reports, recruitment metrics, termination data and compliance registers.
• Stakeholder support: Respond to routine HR enquiries and liaise with employees, facility managers and payroll to ensure timely and accurate outcomes.
• Continuous improvement: Identify opportunities to improve HR processes, administrative workflows, record keeping and HR systems.
• HR projects: Assist with HR initiatives and projects, including workforce-related surveys and visa sponsorship administration.

About you

You are a highly organised and reliable HR professional who takes pride in accuracy, confidentiality and delivering quality administrative support. You can manage competing priorities, work independently and collaborate effectively with a range of stakeholders.

To be successful in this role, you will have:

• Relevant qualifications in Human Resources Management, Business, or a related field.
• Previous administrative experience in Human Resources or a related field.
• The ability to coordinate high volumes of recruitment and onboarding activities.
• Strong attention to detail and a high level of data entry accuracy.
• The ability to learn and navigate HR information systems (HRIS).
• Excellent written and verbal communication skills.
• Strong organisational and time management skills, with the ability to meet deadlines and manage competing priorities.
• A professional approach to handling confidential and sensitive information.

It would be advantageous if you also have:

• At least one year of HR experience within residential aged care or healthcare.
• Experience using HRIS platforms.
• Knowledge of Australian employment legislation and aged care regulatory requirements.
• Experience preparing HR reports, maintaining compliance registers and supporting audit or compliance activities.

We are an equal-opportunity employer and encourage applications from individuals of all backgrounds.

Offer of employment is subject to a satisfactory police and Reference checks.