Hands-On Operations & Office Coordinator (Workshop)

Active Tree Services; South Australia; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Onsite parking

Job summary

Active Tree Services is seeking an experienced Operations & Office Coordinator to support day-to-day operations in both the office and workshop. You will introduce practical processes, manage customer inquiries, assist with scheduling and invoicing, and help keep records and procurement running smoothly.

You will liaise with customers, suppliers and management, collect timesheets, support payroll, raise purchase orders, and maintain stock and compliance.

Qualifications

• Experience in operations coordination in a blue-collar environment such as a workshop, manufacturing, automotive, transport or similar hands-on environment.
• Experience competently conducting invoicing, timesheet submission, purchase orders, stock and inventory management with relevant software systems.
• Good Microsoft Office suite skills and the ability to learn new systems.
• A practical, organised approach with strong attention to detail.
• Clear communication skills and confidence working independently.
• A current C class driver’s license.

Responsibilities

• Managing incoming/outgoing calls, emails and general customer enquiries.
• Liaising with customers, suppliers, workshop personnel and management.
• Supporting workshop scheduling, work orders and job tracking.
• Completing data entry and maintaining accurate records, files and databases.
• Collecting timesheets and supporting payroll administration.
• Preparing invoices, progress claims and other financial documentation.
• Raising purchase orders and reconciling supplier invoices.
• Ordering materials, parts, consumables and office supplies.
• Completing stocktakes, monitoring stock levels and maintaining inventory records.
• Supporting compliance, training, licence and WHS administration.
• Coordinating office upkeep, including stationery and kitchen orders, shared-area tidiness and general maintenance.
• Travelling off site as required to collect materials, supplies and other business items.
• Identifying and implementing practical improvements to systems and processes.

Skills

Customer service

Invoicing

Timesheets

Stock management

Microsoft Office

Office administration

Driver's license

Tools

Microsoft Excel

Office software

Job description

Active Tree Services is seeking an experienced Operations & Office Coordinator to support day-to-day operations in both the office and workshop. You will introduce practical processes, manage customer inquiries, assist with scheduling and invoicing, and help keep records and procurement running smoothly.

You will liaise with customers, suppliers and management, collect timesheets, support payroll, raise purchase orders, and maintain stock and compliance.