Workshop Administration Officer

Chandler Macleod Group; Ballina Shire; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Great short-term assignment

Consistent daytime roster with 9-day-f

Option for a 4-day week

Job summary

Chandler Macleod Group is seeking a Workshop Administration Officer to support a busy depot/workshop environment in Ballina Shire, NSW. You will provide high-level admin, customer service and coordination across fleet servicing and workshop records.

The role involves sourcing parts, managing servicing administration, renewal registrations, and maintaining accurate workshop databases. A Certificate in Administration or related field is preferred, with strong IT skills and a current Class C driver

Qualifications

• Demonstrated administration and customer service experience.
• Certificate in Administration or Fleet Management or related field, or equivalent experience.
• Strong interpersonal skills and a customer-focused approach.
• Proficient with Microsoft Office and data entry in corporate systems.
• Current Class C driver licence is mandatory.

Responsibilities

• Provide high-level customer service and administration support for workshop operations.
• Source parts/resources required for servicing, repairs and maintenance of plant and equipment.
• Support fleet/vehicle service and repair administration, including delivery/handover coordination.
• Assist with registration renewals and scheduled vehicle servicing administration.
• Maintain workshop databases, records and documentation (accurate and up to date).

Skills

Administration experience

Customer service

Interpersonal skills

Microsoft Office

Attention to detail

Class C driver licence

Education

Certificate in Administration or Fleet Management or related field

Tools

Corporate systems

Job description

About the role

We are seeking a Workshop Administration Officer to support a busy depot/workshop environment. This role plays a key part in keeping day-to-day workshop operations running smoothly, with a mix of customer service, coordination and admin support across fleet/vehicle servicing and workshop records.

Duties

• Provide high-level customer service and administration support for workshop operations
• Source parts/resources required for servicing, repairs and maintenance of plant and equipment
• Support fleet/vehicle service and repair administration, including delivery/handover coordination
• Assist with registration renewals and scheduled vehicle servicing administration
• Maintain workshop databases, records and documentation (accurate and up to date)

Skills and Experience

• Demonstrated experience in administration and customer service, delivering outcomes on time
• Certificate in Administration, fleet management or a related field (or equivalent experience)
• Strong interpersonal skills and a practical, customer-focused approach
• Confident computer skills (Microsoft Office and corporate systems) with efficient typing speed
• Strong attention to detail and accurate record keeping
• Current Class C driver licence (mandatory)

Desirable

• Experience in spare parts ordering/processing and service administration (automotive or heavy plant)
• Experience in a structured environment with compliance and record-keeping requirements (e.g., government)

Benefits

• Great short-term assignment with full-time hours
• Consistent daytime roster with 9-day fortnight (and option for a 4-day week)
• Hands-on, practical admin role supporting workshop and fleet operations