Workshop Administration & Project Support Assistant

Kingys Diesel Industries; Yandina; On-site; AUD 60,000 - 75,000; Full time

Job summary

Kingys Diesel Industries in Queensland is seeking a Workshop Administration & Project Support Assistant to help run the workshop's daily operations, coordinate jobs, and support staff. This hands-on role requires 2–3 years of admin or purchasing experience, strong organisation, and good communication with suppliers.

The position offers weekdays, 40 hours, with flexibility after probation, and the need for Australian citizenship or permanent residency.

Qualifications

• 2–3 years of administration or purchasing experience.
• Purchasing or supply chain exposure is desirable.
• Excellent organisation and time management abilities.
• Clear communication with suppliers and internal teams.
• Basic machinery parts knowledge is beneficial.

Responsibilities

• Raise purchase orders and order materials from suppliers.
• Follow up suppliers on outstanding orders, deliveries and invoices.
• Invoicing completed jobs and processed orders.
• Manage backorders and run aged order reports.
• Assist with stocktakes and cycle counts.
• General workshop administration and support, assisting Service/Parts Coordinators.

Skills

Organisational skills

Time management

Supplier communication

Attention to detail

Reliability / Team player

Job description

Workshop Administration & Project Support Assistant

Workshop Administrator
Monday - Friday 40 Hours per week with flexibility after probation

You'll play a key role in the day-to-day operation of the workshop, ensuring efficiency and high-quality workmanship.

Working closely with the team, you'll coordinate jobs, organise and support workshop staff, and help drive the business forward.

• The Role Involves:
  Raising purchase orders and ordering materials from suppliers
  Following up suppliers on outstanding orders and deliveries & Invoices.
  Invoicing completed jobs and processed orders
  Managing backorders and running aged order reports
  Assisting with stocktakes and cycle counts
  General day-to-day workshop administration and office support and assisting Service Coordinators/Parts Coordinators

• Assisting the workshop ensuring workshop administrative and project tasks are completed to improve efficiency

What We're Looking For:
Previous experience in administration, purchasing or similar office-based roles
Purchasing or supply chain exposure highly regarded
Strong organisational and time management skills
Confident communication when dealing with suppliers and internal teams
Good attention to detail and data entry accuracy
Reliable and able to step up when covering senior staff

Minimum 2-3 years of administration or purchasing experience is required for this position.

Australian citizenship or permanent residency is required for this role.

This is a hands-on position, so you will need to be competent in problem solving, as well as have excellent communication skills. Basic machinery parts knowledge and an ability to work well in a team are required

Heavy machinery parts knowledge is essential for this position.

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