Group Administrator

Private Advertiser; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Private Advertiser in Melbourne seeks a capable executive/operations administrator to support the Managing Director across group activities, from document follow-ups to partnerships and marketing tasks. You will liaise with the China-based team and coordinate proposals to progress business opportunities.

Excellent English and Mandarin are essential; strong organisational skills and a proactive follow-up approach are required.

Qualifications

• Excellent spoken and written English and Mandarin Chinese—both are essential for this role.
• Strong organisational skills, attention to detail and confidence following up external parties without constant supervision.
• Experience in executive, operations or project administration; property, construction or business development exposure is an advantage

Responsibilities

• Follow up consultants, subcontractors and project teams on documents, actions and deadlines; carry out basic checks of progress claims and invoices before Finance review
• Turn the Managing Director's business discussions into action: send relevant proposals and information, track responses and help progress partnerships for various businesses under the group
• Provide practical coordination support for property leasing and other property development/construction/business development activities
• Coordinate marketing tasks, materials and campaign deadlines with our designer and wider team
• Liaise with our China-based team, keeping communications, next steps and follow-ups organised

Skills

English

Mandarin Chinese

Job description

Working directly with our Managing Director, you will help keep projects, business partnerships and group-wide activities on track across Ouson Group's property development, construction, architecture and building-product businesses.

Key responsibilities

• Follow up consultants, subcontractors and project teams on documents, actions and deadlines; carry out basic checks of progress claims and invoices before Finance review
• Turn the Managing Director's business discussions into action: send relevant proposals and information, track responses and help progress partnerships for various businesses under the group
• Provide practical coordination support for property leasing and other property development/construction/business development activities
• Coordinate marketing tasks, materials and campaign deadlines with our designer and wider team
• Liaise with our China-based team, keeping communications, next steps and follow-ups organised

About you

• Excellent spoken and written English and Mandarin Chinese—both are essential for this role
• Strong organisational skills, attention to detail and confidence following up external parties without constant supervision
• Experience in executive, operations or project administration; property, construction or business development exposure is an advantage

About us

Ouson Group operates across property, construction, architecture and building-product businesses.