Office Administrator - Mandarin Speaking

seek.com.au; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

seek.com.au is seeking an Office Administrator to support the smooth operation of the office across day-to-day administrative tasks and assist with IT-related duties as needed.

The role involves coordinating office operations, reception, meetings, travel and events, plus managing facilities, procurement, suppliers and general logistics. Strong English/Mandarin, organisational, and communication skills are essential.

Qualifications

• Experience in office administration is essential.
• Bilingual in English and Mandarin required.
• IT experience would be considered an advantage.
• Demonstrated organisational skills and ability to prioritise/workload.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy in documentation and record management.
• Strong writing and proofreading skills.
• Ability to handle confidential information with discretion.
• Good analytical and problem-solving skills.
• Ability to work within a team.
• Valid driving licence.

Responsibilities

• Coordinate day-to-day office operations and reception duties.
• Support meetings, travel arrangements and company events.
• Manage office facilities, procurement, suppliers and general logistics.
• Assist with internal communications, corporate correspondence and invoices.
• Maintain compliance documentation and records.
• Provide support for company vehicles, property matters and basic IT tasks as required.

Skills

Bilingual English-Mandarin

Office administration

IT awareness

Time management

Communication

Detail-oriented

Documentation

Microsoft Office

Confidential information handling

Teamwork

Valid driver's license

Tools

Microsoft Office Suite

Job description

We are looking for an Office Administrator to support the smooth operation of the office by managing administrative and coordination tasks across day-to-day business activities and support the IT function when needed.

Your duties will include coordinating day-to-day office operations, reception and administrative support, meetings, travel and company events. You will also manage office facilities, procurement, suppliers and general logistics; assist with internal communications, corporate correspondence, invoices and compliance documentation; and provide support for company vehicles, property matters and basic IT-related tasks as required.

Who we are looking for:

• Bilingual in English and Mandarin;
• Experience in office administration is essential;
• IT experience would be considered as advantage;
• Demonstrated organisational skills in terms of ability to prioritise and self-manage workload;
• Excellent communication and interpersonal skills;
• High attention to detail and accuracy in documentation and record management;
• Sound writing skills with demonstrated ability to write, proofread and edit a variety of documents;
• Sound computer literacy skills including the use of Microsoft Office Suite of applications;
• Ability to handle confidential information with discretion;
• Good Analytical and problem-solving skills;
• Ability to work within a team environment;
• Valid drive license

All applications will be kept confidential. Only suitable candidates will be contacted.