Office Coordinator

Gensler; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Gensler in Sydney is seeking an energetic Studio Operations Coordinator who inspires great experiences for team members and guests, delivering a first-class welcome and reliable office services to keep the studio running smoothly.

You will manage facilities audits, coordinate with building management, handle calls, stock supplies, arrange travel and accommodations for visitors, and support the Managing Director on communications and events.

Job description

Your Role

This individual is someone who inspires and implements great experiences for our team members and guests every day. For our visitors you are the first impression in offering our visitors an exceptional experience and with the team, by ensuring high quality office services programs and support. Use your passion for service and attention to detail to work with the Gensler team day-to-day ensuring that our studio operations run smoothly. You will work closely with the leadership team and support our Managing Director on various administration and business activities.

What You Will Do

• To manage and provide a positive welcome experience for team member and guests
• Maintain the aesthetic integrity and organisation throughout the studio
• Perform audits of the facility, recording items in need of repair or replacement and ensure appliances and all office furniture remain in working order
• Handle all calls coming through main office phone number
• Coordinate with building management and maintenance; manage cleaning providers
• Inventory, order and restock office, pantry supplies and marketing materials
• Manage incoming and outgoing mail, couriers, and deliveries
• Support office moves, renovations, furnishings and seating assignments
• Provide resources for hotels, restaurants, parking and things to do for out-of-town visitors, including remote team members
• Support on corporate logistics (including travel, VISA, on the ground transportation, accommodation, etc..) for our guests and overseas colleagues, and ensure our guests have access to the office
• Work closely with and support the Managing Director for general office communication relating to office logistics, moves, building updates as well as specific business activities, client correspondence and the like
• Plan and coordinate logistics and catering of events including Team Meetings, Holiday/Bonus/Wellness Events, App