Go-To Admin Assistant for NDIS & Executive Support

Martian Logic Pty; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

InterSystems in Sydney seeks an experienced Administration Assistant to become a reliable go-to person across the organisation. You’ll support from the CEO to frontline teams, manage participant records and onboarding, and help keep crucial documents up to date.

You’ll thrive if you’re highly organised, can jump between priorities, and communicate clearly with clients and staff. A strong suitability for NDIS terminology and compliance is valued.

Qualifications

• Experience as an Administrative Assistant in a corporate environment.
• Familiarity with NDIS terminology, participants, providers and compliance.
• Ability to work across multiple priorities and teams.
• Strong documentation and record-keeping practices.

Responsibilities

• Provide day-to-day administrative support across the organisation.
• Support the CEO and senior leadership when required.
• Assist Team Leaders and operational staff with administration.
• Manage incoming phone calls and emails.
• Maintain participant and organisational records.
• Update NDIS-related documentation and internal systems.
• Assist with participant onboarding and service documentation.
• Support employee onboarding and compliance records.
• Prepare documents, correspondence, reports and spreadsheets.
• Schedule meetings and appointments.
• Follow up outstanding information and documentation.
• Liaise with participants, families and external stakeholders.
• Keep records accurate, organised and up to date.

Skills

Strong communicator

Highly organised

Multi-tasking

Confidential information handling

Proactive

Reliability

NDIS knowledge

Education

Office / Business Administration qualification desirable

Tools

Microsoft Office

Outlook

Microsoft 365

Workday

Job description

InterSystems in Sydney seeks an experienced Administration Assistant to become a reliable go-to person across the organisation. You’ll support from the CEO to frontline teams, manage participant records and onboarding, and help keep crucial documents up to date.

You’ll thrive if you’re highly organised, can jump between priorities, and communicate clearly with clients and staff. A strong suitability for NDIS terminology and compliance is valued.