EXECUTIVE ASSISTANT & NDIS OPERATIONS COORDINATOR

Kingdom Care Agency; City of Brisbane; Hybrid; AUD 70,000 - 80,000; Full time

Job summary

Kingdom Care Agency is seeking an Executive Assistant & NDIS Operations Coordinator to support the Director across Brisbane/Gold Coast. This full-time role blends executive support, NDIS operations, compliance and process improvement.

You will manage calendars, prepare reports, maintain compliance files and assist with rostering, recruitment and stakeholder communication, with an initial work-from-home setup transitioning to on-site.

Qualifications

• 3–5 years’ EA, administration or operations experience.
• Demonstrated NDIS-sector experience.
• Aged-care experience will be considered.
• Compliance, safeguarding or audit experience is highly regarded.

Responsibilities

• Manage inboxes, calendars, meetings, priorities and follow-ups.
• Prepare correspondence, reports and briefings.
• Maintain compliance registers, records, document control and audit-ready files.
• Support incidents, complaints, risks, SOPs and improvement activities.
• Assist with rostering, recruitment, onboarding and stakeholder communication.
• Identify gaps, escalation concerns and follow actions through.

Skills

Executive support

NDIS operations

Compliance

Audit readiness

Job description

EXECUTIVE ASSISTANT & NDIS OPERATIONS COORDINATOR

EXECUTIVE ASSISTANT & NDIS OPERATIONS COORDINATOR

Full-time | $70,000–$80,000 + super | Brisbane or Gold Coast

Become the Director’s right hand and help shape a growing NDIS provider operating across QLD, NSW and VIC.

This role combines executive support, NDIS operations, compliance and business improvement. Working directly with the Director, you will organise competing priorities and take ownership of work supporting our people and growth.

Responsibilities

• Manage inboxes, calendars, meetings, priorities and follow-ups
• Prepare correspondence, reports and briefings
• Maintain compliance registers, records, document control and audit-ready files
• Support incidents, complaints, risks, SOPs and improvement activities
• Assist with rostering, recruitment, onboarding and stakeholder communication
• Identify gaps, escalation concerns and follow actions through

You will have 3–5 years’ relevant EA, administration or operations experience and demonstrated NDIS-sector experience. Aged-care experience will also be considered. Compliance, safeguarding or audit experience is highly regarded.

We seek a driven, dependable high performer who combines direction with initiative and wants a long-term career.

Initially work from home with occasional in-person requirements, transitioning to on-site work in Brisbane or the Gold Coast. Required clearances must be held or obtained.