Proactive Administrative & Front Desk Specialist

Jani King; New South Wales; On-site; AUD 80,000 - 95,000; Full time

Benefits offered by this job

Superannuation

Job summary

InterSystems is seeking an organised Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. You will coordinate calendars, arrange travel, process expenses, and support onboarding and events, ensuring high standards of service.

The role requires 3-5 years in a corporate admin setting with strong MS Office skills and a proactive, detail‑oriented approach. Salary ranges reflect Australia market norms and include superannuation.

Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment.
• Qualifications in Office / Business Administration desirable.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Advanced skills in Microsoft 365 and Workday would be desirable.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Administrative support

Calendar management

Travel coordination

Expense management

MS 365 proficiency

Communication skills

Stakeholder management

Education

Office / Business Administration qualification

Tools

Microsoft 365

Outlook

Teams

SharePoint

Job description

InterSystems is seeking an organised Administrative Assistant to support a portfolio of senior leaders in a shared-services environment. You will coordinate calendars, arrange travel, process expenses, and support onboarding and events, ensuring high standards of service.

The role requires 3-5 years in a corporate admin setting with strong MS Office skills and a proactive, detail‑oriented approach. Salary ranges reflect Australia market norms and include superannuation.