Global Executive Admin & Events Coordinator

Global Payment Holding Company; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Globalpayer is seeking an Administrative Assistant to support a portfolio of senior leaders within a fast-paced shared-services environment. You will manage calendars, coordinate travel, and handle expenses while ensuring high-quality administrative support to roughly 15 leaders.

The role offers exposure to a global organisation, opportunities to contribute to events, onboarding, and onsite visitor support. A proactive and detail-oriented mindset is essential.

Qualifications

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management skills.
• A proactive, reliable, and customer-focused approach.
• Proficiency across Microsoft 365, including Outlook, Teams, and SharePoint.

Responsibilities

• Coordinate calendars, meetings, and scheduling across multiple senior leaders.
• Manage travel arrangements, approvals, accommodations, and transport.
• Process expenses, purchase orders, and invoice tracking in line with company policies.
• Support team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Administrative support

Calendar management

Travel coordination

Expense management

Onboarding support

Event coordination

Stakeholder management

Team coordination

Microsoft 365

Tools

Microsoft 365

Job description

Globalpayer is seeking an Administrative Assistant to support a portfolio of senior leaders within a fast-paced shared-services environment. You will manage calendars, coordinate travel, and handle expenses while ensuring high-quality administrative support to roughly 15 leaders.

The role offers exposure to a global organisation, opportunities to contribute to events, onboarding, and onsite visitor support. A proactive and detail-oriented mindset is essential.