Executive Assistant

Chandler Macleod; Sydney; Hybrid; AUD 73,000 - 109,000; Full time

Benefits offered by this job

Hybrid working model

Job summary

Chandler Macleod is seeking an experienced Executive Assistant to provide dedicated support to three General Managers and their portfolios. This 8–12 week assignment is full-time, with a hybrid working model and exposure to senior leadership across the organisation.

The role involves coordinating diaries, travel, and meeting logistics, preparing reports and presentations, triaging inquiries, and supporting projects.

Qualifications

• Significant experience providing executive support to senior leaders (GM level).
• Proven ability to manage complex diaries and coordinate multiple stakeholder commitments.
• Strong organisational and time-management skills with the ability to balance competing priorities.
• High attention to detail and ability to work autonomously with minimal supervision.
• Excellent written and verbal communication skills.
• Experience preparing professional reports, presentations, and correspondence.

Responsibilities

• Provide high-level executive support to three General Managers, ensuring seamless management of day-to-day operations.
• Manage complex and constantly changing diaries, prioritising appointments and resolving scheduling conflicts.
• Coordinate domestic travel arrangements, meeting logistics, agendas, presentations, and associated documentation.
• Undertake research, gather and analyse information, and prepare reports, presentations, briefing papers, and correspondence on behalf of senior leaders.
• Review and triage incoming correspondence, enquiries, and requests, directing matters to the appropriate leader or stakeholder.
• Support leadership teams with project coordination and administrative initiatives as required.
• Act as a key point of contact for all stakeholders whilst maintaining strong working relationships
• Process purchase orders and invoices

Skills

Executive support

Diary management

Time management

Stakeholder management

Communication skills

Job description

We are seeking an experienced and highly organised Executive Assistant to provide dedicated support to three General Managers and their respective portfolios. Starting as an 8 to 12 week assignment, this role is ideal for a proactive professional who thrives in a fast-paced environment, excels at managing complex priorities, and can build strong relationships with senior stakeholders across the organisation.

Key Responsibilities

• Provide high-level executive support to three General Managers, ensuring seamless management of day-to-day operations.
• Manage complex and constantly changing diaries, prioritising appointments and resolving scheduling conflicts.
• Coordinate domestic travel arrangements, meeting logistics, agendas, presentations, and associated documentation.
• Undertake research, gather and analyse information, and prepare reports, presentations, briefing papers, and correspondence on behalf of senior leaders.
• Review and triage incoming correspondence, enquiries, and requests, directing matters to the appropriate leader or stakeholder.
• Support leadership teams with project coordination and administrative initiatives as required.
• Act as a keyy point of contact for all stakeholders whilst maintaining strong working relationships
• Process purchase orders and invoices

Essential Experience

• Significant experience providing executive support to senior leader at General Manager level.
• Proven experience managing complex diaries and coordinating multiple stakeholder commitments.
• Strong organisational and time-management skills with the ability to balance competing priorities.
• High attention to detail and ability to work autonomously with minimal supervision.
• Excellent written and verbal communication skills.
• Experience preparing professional reports, presentations, and correspondence.

This is an 8 to 12 week temporary role, with fulltime hours. There is a possibility for the right candidate to secure a permanent position with the business.

What are we offering?

• Hybrid working model with flexibility.
• Varied and fast-paced role offering exposure to senior leadership and key business stakeholders.
• Collaborative and supportive team environment.