Full-time Operations and Administration Coordinator

ELT RECYCLING AUSTRALIAPL; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

ELT RECYCLING AUSTRALIAPL – Campbellfield VIC is seeking an experienced Operations & Administration Coordinator to support daily operations, customer service and fleet management.

The role involves handling calls and emails, managing administrative tasks, maintaining EPA waste tracking records, and coordinating vehicle operations across states. A minimum of 3 years in administration or operations coordination is required, with Xero experience highly regarded.

Qualifications

• 3+ years of experience in administration or operations coordination.
• Experience in waste management, recycling or tyre industry preferred.
• Experience with Xero accounting software.
• Strong organisational, communication and problem-solving skills.
• Ability to multitask and work independently.

Responsibilities

• Handle incoming calls, emails and enquiries from customers, including service requests and quotations.
• Manage general administrative tasks and support daily operations.
• Create, update and maintain EPA waste tracking records for regulatory compliance.
• Coordinate vehicle operations across multiple states, including maintenance and scheduling.
• Liaise with drivers, mechanics and service providers to ensure smooth operations.
• Maintain and monitor driver logbooks and related compliance records.
• Process invoices and customer payments for tyre drop-off customers.
• Assist with other operational duties and basic accounts administration as required.

Skills

Organisational skills

Communication skills

Problem solving

Multitasking

Tools

Xero

Job description

Full-time Operations and Administration Coordinator

ELT RECYCLING AUSTRALIAPL – Campbellfield VIC

ELT Recycling Australia is a growing tyre recycling company operating across multiple states in Australia. We are looking for an experienced and organised Operations & Administration Coordinator to support our daily operations, customer service and fleet management.

Key Responsibilities

Handle incoming calls, emails and enquiries from existing and new customers, including service requests and quotations.

Manage general administrative tasks and support daily business operations.

Create, update and maintain EPA waste tracking records to ensure regulatory compliance.

Coordinate vehicle operations across multiple states, including maintenance, repairs, servicing and scheduling.

Liaise with drivers, mechanics and service providers to ensure smooth operations.

Maintain and monitor driver logbooks and related compliance records.

Process invoices and customer payments for tyre drop-off customers.

Assist with other operational duties and basic accounts administration as required.

About You

Minimum 3 years of experience in administration, operations coordination or a similar role.

Previous experience in the waste management, recycling or tyre industry is highly preferred.

Experience with Xero accounting software is highly regarded.

Strong organisational, communication and problem-solving skills.

Ability to multitask, prioritise workloads and work independently.

Good attention to detail and a proactive, hands-on attitude.