Front Desk & Admin Coordinator

ORIX Australia Corporation Limited; Sydney; On-site; AUD 45,000 - 65,000; Full time

Job summary

ORIX Australia Corporation Limited is seeking a professional Receptionist / Administration Assistant to join our friendly, busy front-of-house team in Sydney. You will be the first point of contact, ensure smooth switchboard operations and provide essential admin support across the office.

You’ll greet visitors, manage meetings, handle mail and couriers, and help keep cost-control measures in admin functions. A polished, confidential and proactive approach is essential.

Qualifications

• Previous experience in a busy corporate reception or front of house role.
• Clear, professional phone manner and confident switchboard management.
• Strong communication skills and polished, friendly presence.
• Solid computer skills with Outlook, Word and Excel.
• Ability to multitask, stay calm under pressure and work independently.
• High attention to detail and confidentiality.

Responsibilities

• Manage reception and switchboard services, ensuring every call and visitor receives a warm and professional experience.
• Greet and assist visitors, coordinate sign-ins, and support meeting room bookings and setup.
• Keep reception, meeting rooms and shared spaces tidy, organised and presentation ready.
• Provide administrative support across the team, including mailroom assistance, courier coordination and supplier liaison.
• Maintain records, process related invoices and help ensure strong cost control across admin functions.
• Support the wider business with ad hoc tasks, especially during busy periods.
• Work closely with the team to ensure full coverage through cross-trained tasks.

Skills

Front-of-house experience

Phone etiquette

Communication

Multitasking

Confidentiality

Team collaboration

Tools

Outlook

Word

Excel

Job description

ORIX Australia Corporation Limited is seeking a professional Receptionist / Administration Assistant to join our friendly, busy front-of-house team in Sydney. You will be the first point of contact, ensure smooth switchboard operations and provide essential admin support across the office.

You’ll greet visitors, manage meetings, handle mail and couriers, and help keep cost-control measures in admin functions. A polished, confidential and proactive approach is essential.