Founder‑Focused Executive Assistant (Startup Operations)

Omega HPC AI Pty Ltd; Willoughby; On-site; AUD 70,000 - 100,000; Full time

Job summary

Omega AI is a fast-moving Australian startup seeking an experienced Executive Assistant to work closely with the Founder and CEO in a hands-on, high-growth environment. This role goes beyond diary management and focuses on protecting time, creating structure, and driving critical activities that unlock the Founder’s priorities.

You will directly support the Founder across executive support, administration, coordination and selected operational responsibilities.

Qualifications

• Experience working closely with a Founder/CEO.
• Able to distinguish urgent from noisy tasks.
• Willing to challenge and push back appropriately.
• Discreet, trustworthy and calm under pressure.

Responsibilities

• Manage diary, meetings, priorities and follow-up for the Founder/CEO.
• Act as gatekeeper to protect the Founder’s time.
• Prepare meeting briefs, documents and correspondence.
• Follow up actions, commitments and deadlines with stakeholders.
• Coordinate with staff, advisers, investors and other stakeholders.
• Organise and maintain business information and documentation.
• Support presentation and pitch-material preparation.
• Assist with selected operational and basic administrative tasks.
• Help establish systems and processes as the business grows.
• Identify issues before they become problems.

Skills

Highly organized

Commercially aware

Experience with Founder

Discreet

Calm under pressure

Proactive

Job description

Omega AI is a fast-moving Australian startup seeking an experienced Executive Assistant to work closely with the Founder and CEO in a hands-on, high-growth environment. This role goes beyond diary management and focuses on protecting time, creating structure, and driving critical activities that unlock the Founder’s priorities.

You will directly support the Founder across executive support, administration, coordination and selected operational responsibilities.