Executive Assistant to Founder

Original Mineral Pro; Sydney; Hybrid; AUD 90,000 - 150,000; Full time

Job summary

Original Mineral Pro seeks an experienced Executive Assistant to provide high-level support to the Founder. The role will manage schedules, plan travel, coordinate meetings, and assist with PR and social media activities in a fast-paced executive office.

You will coordinate value-driven initiatives, handle confidential information with discretion, and interact with brand ambassadors and stakeholders to ensure seamless operations and timely execution of priorities.

Qualifications

• 5-7 years’ experience as an Executive Assistant or similar role supporting a senior leader.
• Experience coordinating travel, events, and high-level meetings.
• Familiarity with engagement initiatives, PR, and social media content production preferred.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with discretion and confidentiality.
• Tech-savvy, with proficiency in Claude, Microsoft Office, and social media platforms.

Responsibilities

• Diary management: coordinate, schedule, and manage the Founder’s diary, prioritising commitments.
• Travel coordination: plan, book, and manage all travel arrangements and expense reconciliation.
• Ambassador engagement: support relationships with brand ambassadors and stakeholders.
• PR & media support: assist with PR initiatives, media appearances, and social media content production.
• Administrative support: prepare documents, presentations, and reports; credit card reconciliation.
• Meeting attendance: stand in for the Founder in cross-functional meetings.
• Founder and MD coordination: ensure flow of work between Founder and Managing Director and provide visibility of priorities.
• Special and adhoc projects: contribute to strategic initiatives in a fast-paced environment.

Skills

Diary Management

Travel Coordination

Ambassador Engagement

PR & Media Support

Administrative Support

Meeting attendance

Founder-MD Coordination

Projects & Flexibility

Tech-savvy

Tools

Microsoft Office

Claude

Social media platforms

Job description

# Executive Assistant to FounderSydney, AustraliaFull timeExecutive OfficeOur mission is to bring the highest performing Clean Colour and kind haircare to hairdressers and their clients, that’s at the core of the O&M brand.### **ROLE PURPOSE**The Executive Assistant (EA) will provide high-level support to the Founder, ensuring the smooth operation of day-to-day activities, effective management of schedules, and coordination of key projects.### **KEY ACCOUNTABILITES*** Diary Management:Coordinate, schedule, and manage the Founder’s diary, ensuring effective time management and prioritisation of commitments.* Travel Coordination: Plan, book, and manage all travel arrangements, including flights, accommodation, ground transport, and expense reconciliation.* Ambassador Engagement: Support the Founder in managing relationships with brand ambassadors and stakeholders involved in brand activities, ensuring timely follow-ups and seamless coordination.* PR & Media Support: Assist with PR initiatives, including media appearances, create social media content including filming, managing social media accounts in conjunction with Marketing and other communications-related activities.* Administrative Support: Prepare documents, presentations, and reports as required credit card reconciliation and other ad hoc tasks to support the Founder’s priorities.* Meeting attendance: Standing in for the Founder in cross functional meetings when the Founder is not available or overseas.* Founder and MD Coordination: Coordinate the flow of work between the Founder and the Managing Director (MD). Give the MD clear visibility of work the Founder is directing through the teams, including the impact on priorities, resourcing and timelines.Special and adhoc projects: Contribute to strategic initiatives and projects as required, demonstrating flexibility and problem-solving skills in a fast-paced environment.### **KEY COMPETENCIES AND EXPERIENCE*** Min 5-7 years’ experience as an Executive Assistant or similar role supporting a senior leader.* Experience coordinating travel, events, and high-level meetings.* Familiarity with engagement initiatives, PR, and social media content production preferred.* Exceptional organisational and time management skills.* Strong written and verbal communication skills.* Ability to manage multiple priorities with discretion and confidentiality.* Tech-savvy, with proficiency in Claude, Microsoft Office, and social media platforms.* Proactive, flexible, and solution-oriented approach.Experience in PR, media coordination, or content creation is a plus.