Executive Assistant

West Coast Careers; Redmond; On-site; AUD 128,000 - 157,000; Full time

Benefits offered by this job

Full benefits package

Paid time off

Job summary

West Coast Careers in Redmond, WA is seeking an Executive Assistant to provide high-level support to the CEO and leadership team. The role blends traditional executive support with AI-forward productivity, workflow automation, and strategic administrative initiatives.

You will manage complex calendars, coordinate domestic travel, prepare materials, and protect confidential information in a fast-growing tech environment.

Qualifications

• 3+ years of Executive Assistant experience, ideally supporting a CEO or senior leadership.
• Hands-on experience with AI tools in a professional setting.
• Proficiency with Google Workspace, Microsoft Office, Slack, and virtual meeting platforms.

Responsibilities

• Manage complex executive calendars and scheduling conflicts.
• Coordinate domestic travel, flights, accommodations, itineraries, and expense tracking.
• Prepare meeting agendas, presentations, and executive communications.
• Track initiatives and deadlines to keep priorities moving.

Skills

Executive support

Calendar management

AI tools

Google Workspace

Microsoft Office

Slack

Travel coordination

Discretion

Independent work

On-site coordination

Tools

ChatGPT

Claude

Microsoft Copilot

Job description

We are seeking a highly organized, proactive, and technology-savvy Executive Assistant to provide high-level support to executive leadership within a fast-paced, growing organization.

This is an opportunity for an experienced professional who combines traditional executive support expertise with a modern, AI-forward approach to getting things done. The ideal candidate is resourceful, adaptable, and comfortable using artificial intelligence and emerging technologies to improve productivity, simplify workflows, and help leadership operate more efficiently.

Experience in a startup, high-growth company, or technology environment is preferred. We are looking for someone who takes initiative, anticipates needs, exercises sound judgment, and thrives in an environment where priorities can evolve quickly.

Key Responsibilities

• Manage complex executive calendars, coordinate meetings, and proactively resolve scheduling conflicts and competing priorities.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and expense tracking.
• Prepare meeting agendas, presentations, correspondence, research, and other executive-level materials.
• Track key initiatives, deadlines, and follow-up items to keep priorities moving forward.
• Serve as a professional liaison between executive leadership, employees, clients, and external partners.
• Handle confidential information with discretion and maintain organized records and communication systems.
• Coordinate leadership meetings, company events, offsites, and special projects.
• Partner with internal teams to support executive priorities and day-to-day business operations.
• Use AI tools to streamline research, summarize information, draft communications, prepare for meetings, and improve administrative efficiency.
• Identify opportunities to automate repetitive tasks, enhance workflows, and introduce practical technology solutions.
• Stay current with emerging AI capabilities and recommend tools that improve productivity while protecting sensitive information.
• Provide general operational and administrative support as the organization continues to grow.

Qualifications

• At least 3 years of Executive Assistant experience, ideally supporting a CEO, founder, C-suite executive, or senior leadership team.
• Demonstrated ability to manage complex calendars, travel arrangements, executive communications, and multiple competing priorities.
• Hands‑on experience using AI tools such as ChatGPT, Claude, Microsoft Copilot, or comparable platforms in a professional setting.
• Strong technical aptitude and an interest in applying AI and automation to everyday business processes.
• Proficiency with modern productivity and collaboration tools, such as Google Workspace, Microsoft Office, Slack, and virtual meeting platforms.
• Excellent organizational skills, attention to detail, and written and verbal communication abilities.
• Sound judgment, professionalism, and a high level of discretion when handling confidential matters.
• A proactive, solutions‑oriented mindset with the ability to anticipate needs and work independently.
• Flexibility and adaptability in a dynamic environment where priorities may shift.
• Reliable availability to work onsite in Redmond, WA, with flexibility to accommodate executive schedules and business needs.

Preferred Experience

• Executive support experience within a startup, high-growth organization, or technology company.
• Experience supporting founders or multiple senior executives in a fast‑moving business environment.
• Familiarity with AI‑enabled productivity, workflow automation, and organizational tools.
• Experience coordinating international travel, executive events, strategic meetings, and special projects.
• A track record of improving administrative processes, introducing efficiencies, or implementing new tools and systems.
• Annual salary of $90,000–$110,000, depending on experience.
• Full benefits package.
• Paid time off (PTO).

Work Arrangement: This is an on-site position. Candidates must be dependable, comfortable working in person, and flexible with working hours to support executive and business needs.