EXECUTIVE ASSISTANT TO FOUNDER

Omega HPC AI Pty Ltd; Willoughby; Presencial; AUD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Omega AI is a fast-moving Australian startup seeking an experienced Executive Assistant to work closely with the Founder and CEO in a hands-on, high-growth environment. This role goes beyond diary management and focuses on protecting time, creating structure, and driving critical activities that unlock the Founder’s priorities.

You will directly support the Founder across executive support, administration, coordination and selected operational responsibilities.

Formación

• Experience working closely with a Founder/CEO.
• Able to distinguish urgent from noisy tasks.
• Willing to challenge and push back appropriately.
• Discreet, trustworthy and calm under pressure.

Responsabilidades

• Manage diary, meetings, priorities and follow-up for the Founder/CEO.
• Act as gatekeeper to protect the Founder’s time.
• Prepare meeting briefs, documents and correspondence.
• Follow up actions, commitments and deadlines with stakeholders.
• Coordinate with staff, advisers, investors and other stakeholders.
• Organise and maintain business information and documentation.
• Support presentation and pitch-material preparation.
• Assist with selected operational and basic administrative tasks.
• Help establish systems and processes as the business grows.
• Identify issues before they become problems.

Conocimientos

Highly organized

Commercially aware

Experience with Founder

Discreet

Calm under pressure

Proactive

Descripción del empleo

Omega AI is a fast-growing Australian technology business operating in the AI and high-performance computing space.

We are looking for an experienced Executive Assistant to work closely with the Founder and CEO in a hands-on, fast-moving startup environment. This is not a traditional diary-management role. It is a founder-leverage role. The right person will help protect the Founder’s time, create structure around a rapidly growing business, keep priorities moving, and take ownership of the many things that do not need to sit directly with the CEO.

The Role

You will work closely with the Founder across executive support, administration, coordination and selected

operational responsibilities.

Manage diary, meetings, priorities and follow-up.

Act as gatekeeper and protect the Founder’s time.

Prepare meeting briefs, documents and correspondence.

Follow up actions, commitments and deadlines.

Coordinate with staff, advisers, investors and other stakeholders.

Organise and maintain business information and documentation.

Support presentation and pitch-material preparation.

Assist with selected operational and basic administrative/bookkeeping activities.

Help establish systems and processes as the business grows.

Identify issues before they become problems.

What We Need

Highly organised and commercially aware.

Confident working directly with a strong, fast-moving Founder.

Comfortable challenging, questioning and pushing back appropriately.

Able to distinguish what is urgent from what is simply noisy.

Proactive rather than waiting to be told what to do.

Comfortable operating where there are more questions than answers.

Discreet, trustworthy and calm under pressure.

Able to work with senior stakeholders professionally and confidently.

You will need enough confidence to say:

“You don’t need to deal with this.” “I’ll take care of it.” “We need to deal with this first.”

“Have you considered this?”

The Environment

This is a startup. Things will move quickly. Priorities will change. Not every process will already exist. We are looking for someone who enjoys helping build structure rather than simply stepping into a finished system.

Ideally, you have experience working closely with a Founder, CEO or senior executive and understand the demands of a high-growth business.

This role is primarily face-to-face in our Sydney office. It is not designed as a remote EA position.