Flexible Hours: Reception & Operations Specialist

Thomsons Lawyers; Canberra; On-site; AUD 42,000 - 52,000; Full time

Job summary

Thomsons is seeking a Receptionist/Operations Assistant for its Canberra office to join the national Reception & Operations Team on a full-time basis. This varied role involves greeting clients, handling calls, booking meeting rooms and supporting everyday office operations.

You will interact with clients and staff at all levels, maintain spreadsheets, coordinate catering and supplies, assist with IT hardware setup, and help with facilities tasks to ensure smooth office functioning.

Qualifications

• Strong written and verbal communications skills.
• Happy and professional demeanour with a positive 'can do' attitude.
• Enthusiastic and energetic team player.
• Reliable and proactive attitude.
• Basic computer skills and workload prioritisation.

Responsibilities

• Answering and allocating Canberra calls, while assisting with overflow national calls on an ARC Cisco system.
• Professional meet and greet of clients on a daily basis.
• Booking and preparing meeting rooms for client meetings.
• Maintaining and ordering catering, stationery and kitchen supplies.
• Assisting with food, coffee and other beverage preparation.
• Distribution of incoming deliveries.
• Administrative support to the team.
• Mail sorting and distribution (incoming/outgoing).
• Photocopying, scanning and other tasks such as binding and collating documents.
• Facilities management liaison and building maintenance requests.
• Organising couriers and IT hardware setup/maintenance.

Skills

Written and verbal communication

Team player

Professional demeanor

Proactive and reliable

Basic computer skills

ARC Cisco system

Tools

ARC Cisco system

Job description

Thomsons is seeking a Receptionist/Operations Assistant for its Canberra office to join the national Reception & Operations Team on a full-time basis. This varied role involves greeting clients, handling calls, booking meeting rooms and supporting everyday office operations.

You will interact with clients and staff at all levels, maintain spreadsheets, coordinate catering and supplies, assist with IT hardware setup, and help with facilities tasks to ensure smooth office functioning.