Operations & Administration Support Specialist

Thomsons Lawyers; City of Brisbane; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Flexible working

Parental leave

Study assistance

Employee assistance program

Corporate discounts

Job summary

Thomsons Lawyers in Brisbane is seeking an Operations & Administration Support Specialist to assist the Operations Team with reception, clerical duties and facilities management. The role involves handling mail, stationery, couriers, IT support coordination, meeting room setup, and maintaining electronic documentation.

The successful candidate will be a positive, energetic team player with good verbal and written communication, reliable, proactive, and able to prioritise workloads.

Qualifications

• Positive attitude and energetic team player.
• Good verbal and written communication skills.
• Basic computer skills required.

Responsibilities

• Reception cover
• Administrative support to the team
• Mail sorting and distribution
• Stocking stationery and kitchen supplies
• Stock level checks and stocktake of supplies
• Booking couriers and organizing couriers
• Photocopying, scanning and binding documents
• Building management liaison and facilities tasks
• Meeting room and event setup
• IT hardware setup and maintenance support
• Library support
• Managing electronic documentation
• Outside clerk rounds

Skills

Positive attitude

Team player

Verbal communication

Written communication

Basic computer skills

Job description

Operations & Administration Support Specialist

Thomsons is a leading national law firm with offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra. The firm has approximately 900 partners and staff nationally, and offers a dynamic, friendly and professional work environment. We are passionate about constantly providing value to our clients - their success is our priority. This focus on client value is a key reason for our success. At Thomsons, we are looking for candidates who are client focused, commercially minded, and who work well in a team environment.

The role

Our Brisbane office is currently seeking an all-rounder to join the Operations Team. This will be a dynamic, active and varied position dealing with both clients and people at all levels within the firm. The role will involve responsibilities in:

• Reception cover
• Administrative support to team
• Mail - sorting and distributing incoming & outgoing mail and internal mail rounds
• Ordering stationery and staff kitchen supplies
• Managing stock levels / stocktake of stationery, kitchen supplies and promotional supplies
• Photocopying, scanning and other tasks, such as binding and collating documents
• Building management liaison - including maintenance requests and general facilities management tasks
• Meeting room & event set up
• Assisting the information technology support team with IT hardware set up and maintenance
• Library support
• Managing all electronic documentation

Thomsons is a leading national law firm with offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra. The firm has approximately 900 partners and staff nationally, and offers a dynamic, friendly and professional work environment. We are passionate about constantly providing value to our clients - their success is our priority. This focus on client value is a key reason for our success. At Thomsons, we are looking for candidates who are client focused, commercially minded, and who work well in a team environment.

The role

Our Brisbane office is currently seeking an all-rounder to join the Operations Team. This will be a dynamic, active and varied position dealing with both clients and people at all levels within the firm. The role will involve responsibilities in:

• Reception cover
• Administrative support to team
• Mail - sorting and distributing incoming & outgoing mail and internal mail rounds
• Ordering stationery and staff kitchen supplies
• Managing stock levels / stocktake of stationery, kitchen supplies and promotional supplies
• Booking Couriers
• Photocopying, scanning and other tasks, such as binding and collating documents
• Outside clerk rounds
• Building management liaison - including maintenance requests and general facilities management tasks
• Organising couriers
• Meeting room & event set up
• Assisting the information technology support team with IT hardware set up and maintenance
• Library support
• Managing all electronic documentation

The Requirements

We are looking for a candidate who has a positive 'can do' attitude, who is an enthusiastic and energetic team player. You will be likeable, personable and be an energy creator. You need to have basic computer skills and good verbal and written communication. The role will also require you to be reliable, proactive, and have the ability to effectively prioritise your workload.

Life at Thomsons

As a leading national firm, we offer an opportunity to work with a strong and established client base, genuine growth trajectories, and a variety of benefits including: interesting and challenging pro bono opportunities, flexible working, generous parental leave, flu vaccinations and skin checks annually, study assistance, sophisticated employee assistance program, corporate discounts, variety of social activities including EOFY and end of year functions, sporting teams and much more.
We have a collaborative approach to all we do, based fundamentally on openness, transparency, respect and accountability, so that our team is taken care and we get the best outcomes for our clients.