Part-time Legal Secretary- IPIT

Thomsons Lawyers; Sydney; On-site; AUD 42,000 - 60,000; Part time

Benefits offered by this job

Flexible working

Parental leave

Study assistance

Employee assistance program

Corporate discounts

Job summary

Thomsons is seeking a part-time Legal Secretary (3 days per week) to join our IP, Technology and Regulatory practice in Sydney. You will support partners and lawyers with document drafting, court filings and client communications.

The role requires at least 2 years of legal secretarial experience, strong MS Office skills, and proficiency with legal/matter management systems. Flexible, team‑minded and capable of working autonomously are valued attributes.

Qualifications

• Minimum 2 years' legal secretarial experience in a similar role.
• Advanced skills in Word, PowerPoint and Outlook.
• Proficiency using Expert or similar accounting package and FileSite or similar document management system.
• Excellent verbal and written communication skills.
• Demonstrated understanding of the importance of client confidentiality.
• The ability to work well with others in a team environment.
• Initiative and the ability to work unsupervised.

Responsibilities

• Liaising directly with clients
• Drafting and amending relevant correspondence and documents
• Creating and lodging court documents
• Preparation of briefs
• File management including the opening, closing and archiving of files
• Monthly client billing and reports plus responding to billing enquiries
• Personal assistant tasks (diary and travel management)

Skills

Legal secretarial experience

Microsoft Word

PowerPoint

Outlook

Document management systems

Strong communication

Tools

Word

PowerPoint

Outlook

Expert

FileSite

Job description

Thomsons is a leading national law firm with offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra. The firm has approximately 900 partners and staff nationally, and offers a dynamic, friendly and professional work environment. We are passionate about constantly providing value to our clients - their success is our priority. This focus on client value is a key reason for our success. At Thomsons, we are looking for candidates who are client focused, commercially minded, and who work well in a team environment.

The role

We are currently seeking a Part-time (3 days p/w) Legal Secretary to join our IP, Technology and Regulatory practice in our Sydney office working with operators at all levels including partner.

General responsibilities will include

• Liaising directly with clients
• Drafting and amending relevant correspondence and documents
• Creating and lodging court documents
• Preparation of briefs
• File management including the opening, closing and archiving of files
• Monthly client billing and reports plus responding to billing enquiries
• Personal assistant tasks (diary and travel management)

Requirements

To be successful in this role you will have:

• Minimum 2 years' legal secretarial experience in a similar role
• Advanced skills in Word, PowerPoint and Outlook
• Proficiency using Expert or similar accounting package and FileSite or similar document management system
• Excellent verbal and written communication skills
• Demonstrated understanding of the importance of client confidentiality
• The ability to work well with others in a team environment
• Initiative and the ability to work unsupervised

Life at Thomsons

As a leading national firm, we offer an opportunity to work with a strong and established client base, genuine growth trajectories, and a variety of benefits including:

• interesting and challenging pro bono opportunities
• flexible working
• generous parental leave
• flu vaccinations and skin checks annually
• study assistance
• sophisticated employee assistance program
• corporate discounts
• variety of social activities including EOFY and end of year functions
• sporting teams
• much more

We have a collaborative approach to all we do, based fundamentally on openness, transparency, respect and accountability, so that our team is taken care and we get the best outcomes for our clients.