Fleet Operations & Compliance Coordinator

Winslow Constructors; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Winslow Constructors is seeking an Operations Desk Coordinator to manage vehicle registrations, fleet records, compliance documentation, servicing, repairs, vehicle allocations and general office administration.

You will coordinate registrations through TMR, maintain accurate records of active and inactive vehicles, enter newly purchased units into the fleet management system, coordinate allocations and returns, manage toll tags, fuel cards, warranty claims and COI inspections, and ensure

Qualifications

• Experience in fleet, vehicle or machinery administration.
• Excellent record-keeping and data management skills.
• Proficiency with databases and fleet management systems.
• Strong communication and follow-up abilities.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Process vehicle registration cancellations through TMR.
• Maintain accurate records of active and inactive vehicle registrations.
• Enter newly purchased vehicles into the fleet management system.
• Coordinate vehicle allocations, including new allocations and returns.
• Manage toll tags and fuel cards.
• Coordinate warranty claims and repairs.
• Coordinate COI inspections and maintain records.
• Manage backflow testing certificates and compliance documentation.
• Maintain fleet information in Track unit.
• Collect and record machine hours weekly.
• Prepare and maintain incident reports.
• Coordinate servicing and repairs for light vehicles and heavy machinery.
• Liaise with workshops, repairers, insurers and suppliers.
• Monitor service requirements and warranty work to minimize downtime.
• Scan and create purchase orders.
• Maintain organized records (electronic and physical).
• Provide general administrative support to fleet, workshop and office operations.

Skills

Fleet administration

Record keeping

Databases

Communication

Independence

Tools

Fleet management software

Job description

Winslow Constructors is seeking an Operations Desk Coordinator to manage vehicle registrations, fleet records, compliance documentation, servicing, repairs, vehicle allocations and general office administration.

You will coordinate registrations through TMR, maintain accurate records of active and inactive vehicles, enter newly purchased units into the fleet management system, coordinate allocations and returns, manage toll tags, fuel cards, warranty claims and COI inspections, and ensure