National Fleet Compliance Lead (Office-Based)

Hub Link Transport; Sydney; On-site; AUD 90,000 - 96,000; Full time

Job summary

Hub Link Transport is seeking a National Fleet Compliance Coordinator to coordinate end-to-end maintenance compliance for a national heavy vehicle fleet. This is an office-based role, reporting to the National Compliance Manager, with duties focused on monitoring service intervals, pre-start checks, and escalation to State Managers to ensure on-time bookings and proper paperwork.

The role requires 2+ years in fleet administration or transport compliance, strong Excel skills, and knowledge of

Qualifications

• 2+ years' experience in fleet administration, maintenance coordination or transport compliance.
• Working knowledge of NHVAS Maintenance Management and HVNL requirements.
• Highly organised with strong attention to detail and record-keeping.
• Strong Excel skills; experience with fleet, telematics or maintenance systems is a plus.
• Experience with insurance claims is highly regarded.
• National role with a direct line to the National Compliance Manager.
• Monday to Friday, office-based at Erskine Park.

Responsibilities

• Monitor service intervals and maintenance schedules for all vehicles and trailers, and escalated upcoming services to State Managers so they're booked on time.
• Monitor daily pre-start compliance and escalated missed or incomplete checks.
• Log and manage failed pre-starts and DVRs through to repair and close-out, in line with NHVAS Maintenance Management requirements.
• Use the PO Register to follow up service and repair invoices, reset service intervals and close out defects.
• Be the first point of contact for our workshops, repairers and suppliers.
• Monitor vehicle and trailer registrations and make sure renewals happen before expiry.
• Manage fleet damage insurance claims from notification through to closure.
• Keep accurate, audit-ready maintenance records, and support internal reviews and NHVAS audits.
• Report weekly and monthly on fleet compliance KPIs.

Skills

NHVAS knowledge

HVNL knowledge

Excel

Fleet administration

Attention to detail

Tools

Maintenance systems

Job description

Hub Link Transport is seeking a National Fleet Compliance Coordinator to coordinate end-to-end maintenance compliance for a national heavy vehicle fleet. This is an office-based role, reporting to the National Compliance Manager, with duties focused on monitoring service intervals, pre-start checks, and escalation to State Managers to ensure on-time bookings and proper paperwork.

The role requires 2+ years in fleet administration or transport compliance, strong Excel skills, and knowledge of