Operation Desk Coordinator - NLPH

Winslow Constructors; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Winslow Constructors is seeking an Operations Desk Coordinator to manage vehicle registrations, fleet records, compliance documentation, servicing, repairs, vehicle allocations and general office administration.

You will coordinate registrations through TMR, maintain accurate records of active and inactive vehicles, enter newly purchased units into the fleet management system, coordinate allocations and returns, manage toll tags, fuel cards, warranty claims and COI inspections, and ensure

Qualifications

• Experience in fleet, vehicle or machinery administration.
• Excellent record-keeping and data management skills.
• Proficiency with databases and fleet management systems.
• Strong communication and follow-up abilities.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Process vehicle registration cancellations through TMR.
• Maintain accurate records of active and inactive vehicle registrations.
• Enter newly purchased vehicles into the fleet management system.
• Coordinate vehicle allocations, including new allocations and returns.
• Manage toll tags and fuel cards.
• Coordinate warranty claims and repairs.
• Coordinate COI inspections and maintain records.
• Manage backflow testing certificates and compliance documentation.
• Maintain fleet information in Track unit.
• Collect and record machine hours weekly.
• Prepare and maintain incident reports.
• Coordinate servicing and repairs for light vehicles and heavy machinery.
• Liaise with workshops, repairers, insurers and suppliers.
• Monitor service requirements and warranty work to minimize downtime.
• Scan and create purchase orders.
• Maintain organized records (electronic and physical).
• Provide general administrative support to fleet, workshop and office operations.

Skills

Fleet administration

Record keeping

Databases

Communication

Independence

Tools

Fleet management software

Job description

At Winslow, it's more than just a job. We are a family that believes in and supports you as a person.

Picture yourself as a valued member of the team, surrounded by people who challenge you to be your best self, want to see you succeed, and inspire you to be extraordinary.

A place where onsite learning is fostered towards achieving your career goals and where people behave with integrity and treat others as they would like to be treated.

Winslow started as one person's passion and desire to be the best. Today that same pursuit of personal growth drives Winslowers.

We excel at identifying and nurturing future leaders through our inclusive culture where every employee can perform to their full potential.

You are an important part of a skilled and trusted industry-best team that continues to safely build outstanding infrastructure and sustainable communities by thinking differently.

Position Objective

The Operations Desk Coordinator is responsible for managing vehicle registrations, fleet records, compliance documentation, servicing, repairs, vehicle allocations and general office administration.

Duties and Responsibilities

• Process vehicle registration cancellations through TMR.
• Maintain accurate records of active and inactive vehicle registrations.
• Enter newly purchased vehicles into the fleet management system.
• Coordinate vehicle allocations, including new vehicle allocations and vehicle returns.
• Manage toll tags and fuel cards.
• Coordinate Ford warranty claims and repairs.
• Coordinate COI inspections and maintain relevant records.
• Manage backflow testing certificates and compliance documentation.
• Maintain fleet information in Track unit.
• Collect and record machine hours weekly every Friday.
• Prepare and maintain incident reports.

Servicing and Repairs

• Coordinate servicing and repairs for light vehicles and heavy machinery.
• Liaise with workshops, repairers, insurers and suppliers.
• Monitor service requirements, repairs and warranty work to minimize vehicle downtime.

Procurement and Office Administration

• Scan and create purchase orders.
• Maintain organized electronic and physical records.
• Provide general administrative support to fleet, workshop and office operations.

ABOUT YOU

Key Skills and Attributes

• Strong organisational and administrative skills.
• Experience in fleet, vehicle or machinery administration.
• High attention to detail and accurate record keeping.
• Good communication and follow-up skills.
• Proficiency with databases and fleet management systems.
• Understanding of vehicle registrations, servicing, insurance and compliance requirements.
• Ability to work independently and maintain confidentiality.