Fleet & Administrative Coordinator

Ambrose Construct Group; Sunshine Coast Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Assistance Program

Referral program with $2000 reward

Professional development opportunities

Modern office facilities

Staff social events

Job summary

Ambrose Construct Group is seeking a highly organised Fleet & Administrative Coordinator to keep our fleet running smoothly. You will coordinate servicing, repairs, compliance, fleet records and day-to-day administration across our team on the Sunshine Coast.

You will work closely with the National Fleet Manager to ensure vehicles and assets remain reliable and compliant. Strong attention to detail and proficiency with systems and spreadsheets are essential in this busy role.

Qualifications

• Two years’ administrative experience, ideally in fleet management.
• Experience using fleet management systems and databases.
• Strong Microsoft Office and data entry accuracy.
• Excellent organisational and communication skills.
• Ability to multitask in a busy environment.
• Health and safety awareness is a plus.

Responsibilities

• Maintain accurate fleet databases, records and systems with up-to-date history.
• Coordinate servicing, maintenance and repairs for fleet reliability.
• Monitor fleet compliance with requirements and company standards.
• Monitor fleet performance and identify efficiency improvements.
• Provide day-to-day administrative support to the National Fleet Manager.
• Assist with fleet documentation, reporting, data entry and record keeping.
• Ensure tasks are completed within required timeframes.
• Contribute to Health and Safety policy compliance.

Skills

Fleet management systems

Microsoft Office

Data entry

Attention to detail

Organisational skills

Communication skills

Problem solving

Adaptability

Tools

Fleet management software

Job description

We’re seeking a highly organised and proactive Fleet & Administrative Coordinator to join Ambrose Construct Group. In this role, you’ll play an important part in keeping our fleet running smoothly by coordinating servicing, repairs, compliance, fleet records and day-to-day administration.

You’ll work closely with the National Fleet Manager to ensure our vehicles and fleet assets remain reliable, compliant and available to support our teams across the business.

About the Role

This is a hands-on coordination and administration role suited to someone who enjoys staying organised, managing multiple priorities and keeping things moving. You’ll maintain accurate fleet records, coordinate servicing and repairs, monitor fleet performance and provide administrative support to the National Fleet Manager.

You’ll need strong attention to detail, confidence using systems and spreadsheets, and the ability to work effectively in a busy environment where priorities can change quickly.

Key Responsibilities

• Maintain accurate fleet databases, records and systems, ensuring comprehensive fleet history is kept up to date.
• Coordinate planned vehicle servicing, maintenance and repairs to support fleet reliability and availability.
• Monitor fleet compliance and ensure vehicles and fleet assets meet relevant requirements and company standards.
• Monitor fleet performance and identify opportunities or recommendations to improve service levels and efficiency.
• Provide day-to-day administrative and coordination support to the National Fleet Manager.
• Assist with fleet-related documentation, reporting, data entry and record keeping.
• Help ensure fleet-related tasks are completed accurately and within required timeframes.
• Contribute to and comply with relevant Health and Safety policies, procedures and statutory requirements.

Skills & Experience

• A minimum of two years’ experience in an administrative role, ideally within fleet management, automotive or a related environment.
• Experience using fleet management systems and confidence working with databases and records.
• Strong Microsoft Office skills and general computer proficiency.
• Excellent organisational skills with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills with a professional and clear communication style.
• Excellent data entry skills with strong attention to detail and accuracy.
• A positive, can-do attitude and the ability to remain flexible and adaptable in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Technical knowledge of vehicles and fleet management practices is highly desirable.

What Ambrose Construct Group can offer

• A supportive, safe, and encouraging workplace culture with a passionate team who are proud of their work.
• A competitive remuneration package based on your experience level.
• Access to our Employee Assistance Program.
• A Referral program that awards you with $2000 for referring a successful candidate, so you can be rewarded for supporting your team’s growth.
• A seamless induction, professional development and learning opportunities.
• Modern office facilities and resources.
• Staff morale and engagement initiatives such as fortnightly morning tea and monthly BBQ.

Ambrose Construct Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Please note: Only short-listed applicants will be contacted.

If you’re organised, detail-focused and enjoy keeping things running smoothly, we’d love to hear from you.