Fleet Support Coordinator

Downer; Brisbane; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

ASX listed employer

Professional development programs

Memberships and industry networks

Flexible work arrangements

Parental leave

Employee Assistance Program

Diversity and inclusion programs

Discounted services

Job summary

Downer in Brisbane is seeking a Fleet Coordinator to support management, performance, and compliance of fleet assets across the business. You'll work with operational teams, suppliers, and shared service partners to deliver safe, efficient, and cost-effective outcomes.

You will maintain asset records, manage lifecycle activities, and contribute to continuous improvement initiatives, with a focus on reporting, budgeting support, and value-driven supplier relationships.

Qualifications

• Experience in fleet management, asset management, logistics, or a related operational environment.
• Strong understanding of fleet operations, maintenance management, and supplier coordination.
• Experience with ERP, fleet management systems or related business software; proficient in Microsoft Office.

Responsibilities

• Manage end-to-end lifecycle of fleet assets including acquisitions, modifications, disposals, maintenance and compliance.
• Maintain accurate fleet records across systems to support decision-making.
• Act as primary contact for fleet-related enquiries, delivering timely advice and service.
• Collaborate with operations, suppliers and shared service partners to coordinate fleet services.
• Monitor compliance, risk and safety requirements and support audits and corrective actions.
• Analyse operational and financial data to identify trends and support budgeting and cost control.
• Build supplier relationships and drive value, quality, and cost efficiencies.
• Identify and implement process improvements and support change initiatives.

Skills

Fleet management

Asset management

Logistics

Stakeholder engagement

Data analysis

Compliance

Vendor coordination

Tools

ERP systems

Fleet management software

Asset management systems

Microsoft Office

Job description

The Fleet Coordinator plays a key role in supporting the effective management, performance, and compliance of fleet assets across the business. Working closely with operational teams, suppliers, and shared service partners, this role provides specialist fleet support across maintenance, asset lifecycle management, financial administration, and compliance activities.

Combining strong stakeholder engagement with operational oversight, the Fleet Coordinator helps deliver safe, efficient, and cost-effective fleet outcomes. The role also contributes to continuous improvement initiatives, service excellence, and the successful achievement of operational and strategic objectives.

Key Responsibilities

• Manage the end-to-end lifecycle of fleet assets, including acquisitions, modifications, disposals, maintenance, and compliance requirements.
• Maintain accurate fleet records and data across fleet and business systems, ensuring data integrity and supporting informed decision-making.
• Act as the primary point of contact for fleet-related enquiries, providing timely advice, issue resolution, and exceptional customer service.
• Collaborate with operational teams, suppliers, workshops, and shared service partners to coordinate fleet services and ensure efficient day-to-day operations.
• Monitor fleet compliance, risk, and safety requirements, supporting audits, investigations, corrective actions, and Zero Harm initiatives.
• Analyse operational and financial data to identify trends, manage costs, and prepare reports that support business performance and planning.
• Build and maintain strong supplier relationships, monitoring service performance and driving value, quality, and cost efficiencies.
• Identify and implement process improvements while supporting change initiatives, system enhancements, and the development of operational procedures.

What You Will Bring

• Experience in fleet management, asset management, logistics, transportation, or a related operational environment.
• Strong understanding of fleet operations, including maintenance management, compliance requirements, asset lifecycle management, and supplier coordination.
• Experience using ERP, fleet management, asset management, or related business systems, with strong Microsoft Office skills.
• Sound financial and analytical capabilities, including experience with reporting, invoice processing, budgeting support, and cost analysis.
• Proven ability to build effective relationships with a diverse range of stakeholders and deliver a high standard of customer service.
• Excellent communication, problem-solving, and organisational skills, with the ability to manage competing priorities and meet deadlines.
• A continuous improvement mindset and the ability to contribute to process optimisation, operational efficiency, and business transformation initiatives.

Benefits Of Working with Downer

• Work with an ASX listed company, working with market leaders.
• Grow your career with us, we are passionate about giving our people opportunities to grow through personal and professional development and continuous learning:
• Professional development programs
• Access to professional memberships and industry networks
• Be part of a team that cares, we foster a work environment built on support that is flexible around our employee's wellbeing needs:
• Flexible work arrangements:
• Parental leave
• Employee Assistance Program
• Programs promoting diversity and inclusion
• A range of Corporate Benefits, including:
• Discounted services (car hires, hotels, insurance, retail stores, gyms)

Why Downer?

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.