Fleet and Property Co-ordinator

Disability Support Pty Ltd; Perth; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

9-day fortnight

Parking bay

Flexibility for family commitments

Phone and laptop

5 weeks annual leave

13 weeks long service leave

Health and wellbeing perks

Job summary

Disability Support Pty Ltd in Perth is seeking a practical, proactive operator to manage the My Place Group's vehicle fleet and property portfolio. You will supervise a small team, maintain accurate records, and support front-of-house and admin duties as required.

The role emphasizes coordinating fleet and property activities, negotiating with suppliers, ensuring safety and fit-for-purpose assets, and working across operational, financial, and administrative tasks to support the organisation's

Qualifications

• Experience in fleet management, property or facilities management, asset management, or a comparable operational role.
• Experience coordinating vehicle procurement, registrations, servicing and supplier relationships.
• Strong commercial and negotiation skills.
• Experience coordinating property inspections, maintenance, contractors and repairs.
• Practical bookkeeping or accounting administration experience.
• StrongMicrosoft Excel skills for reconciliations and reporting.

Responsibilities

• Oversee day-to-day operation and administration of vehicle fleet.
• Coordinate vehicle procurement, registrations, servicing, repairs and disposals.
• Negotiate pricing and terms with dealers, repairers and suppliers.
• Monitor vehicle condition, availability, expenditure and replacements.
• Coordinate accident repairs, insurance documents and infringements.
• Oversee properties owned, leased or occupied by the group.
• Coordinate inspections, maintenance and minor works.
• Liaise with Consumers, staff, property managers and contractors.
• Review quotations and monitor contractor performance.
• Support property acquisitions, disposals and handovers.

Skills

Fleet management

Property management

Budgeting & admin

Excel

Negotiation

Staff supervision

Education

Bookkeeping experience

Tools

NDIS checks

Job description

Reporting to the Senior Accountant, you will oversee the day-to-day management of the My Place Group's vehicle fleet and property portfolio. This is a broad and varied role for someone who enjoys keeping operations running smoothly, solving practical problems and building strong relationships with Consumers, staff and suppliers. You will be responsible for ensuring vehicles and properties are safe, well maintained, fit for purpose and managed efficiently. You will also supervise a small support team, maintain accurate financial and operational records, and assist with front-of-house and administrative activities when required.

About us

We are an established corporate service provider in the disability sector based in the inner city. We offer a 9-day fortnight, a parking bay, flexibility for family commitments, phone and laptop, 5 weeks' annual leave, 13 weeks long service leave after 7 years together with numerous other health and wellbeing perks.

What you will do

• Managing the day-to-day operation and administration of the My Place Group vehicle fleet
• Co-ordinating vehicle procurement, allocation, registrations, servicing, repairs, modifications and disposals
• Negotiating pricing and commercial terms with vehicle dealers, repairers and other suppliers
• Monitoring vehicle condition, roadworthiness, availability, expenditure and replacement requirements
• Co-ordinating accident repairs, insurance documentation and vehicle-related infringements
• Overseeing properties owned, leased or occupied by the My Place Group
• Co-ordinating property inspections, preventative and reactive maintenance, repairs and minor works
• Liaising with Consumers, staff, property managers, strata managers, tradespeople and contractors
• Reviewing quotations and invoices and monitoring contractor performance
• Supporting property acquisitions, disposals, handovers and establishment activities

About you

You are a practical and proactive operator who can confidently manage competing priorities and follow matters through to completion. You combine strong attention to detail with sound commercial judgement and are comfortable working across operational, financial and administrative responsibilities.

Selection criteria

• Experience in fleet management, property or facilities management, asset management, or a comparable operational role
• Experience co-ordinating vehicle procurement, registrations, servicing, repairs and supplier relationships
• Strong commercial and negotiation skills
• Experience co-ordinating property inspections, maintenance, contractors and repairs
• Practical bookkeeping or accounting administration experience
• Strong Microsoft Excel skills, including preparing reconciliations, analysing information, and producing clear reports
• Experience supervising, guiding or co-ordinating the work of other employees
• Excellent organisational and time-management skills
• A high level of numerical accuracy and attention to detail
• Strong written and verbal communication skills
• The ability to travel to My Place properties and other locations as required
• The ability to obtain and maintain an NDIS Worker Screening Check.

Completion of the NDIS Worker Orientation module; Quality, safety and you.

Please note:Applications will only be considered for candidates who have the right to work in Australia / New Zealand without restriction or sponsorship.