General Administration Officer

Programmed; Melbourne; On-site; AUD 65,000 - 86,000; Full time

Benefits offered by this job

Career development opportunities

Access to employee benefits and well­-

Full-time permanent opportunity based在

Job summary

Programmed Facility Management is seeking a highly organised and proactive General Administration Officer to provide comprehensive administrative and operational support to a major maintenance services contract. Based in Docklands, this role is critical to ensuring the smooth day-to-day operation of the office while supporting contract leaders and operational teams.

You will oversee office administration, fleet coordination, meetings and events, office resources and administrative systems,

Qualifications

• Demonstrated experience in an administration, office management or business support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple competing priorities.
• Strong customer service and problem-solving capabilities.
• Ability to work independently while supporting multiple stakeholders.
• Strong Microsoft Office skills, including Word, Excel, Outlook and PowerPoint.
• Experience managing administrative systems and records.
• A proactive and adaptable approach to work.
• Current Driver's Licence

Responsibilities

• Provide high-level administrative support to the Contract Executive and Leadership Team.
• Prepare correspondence, reports, presentations and meeting documentation.
• Coordinate meetings, agendas, minutes and action tracking.
• Maintain administrative systems, records and documentation.
• Assist with contract reporting and operational administration activities.
• Coordinate the organisation's vehicle fleet.
• Monitor vehicle servicing, maintenance and registrations.
• Maintain fleet records and pool vehicle bookings.
• Ensure vehicle compliance with organisational policies and requirements.
• Manage office stationery and consumable supplies.
• Coordinate procurement of office equipment and furniture.
• Maintain office assets, including printers, photocopiers and other equipment.
• Monitor inventory levels and arrange replenishment as required.
• Support office accommodation and workplace requirements.
• Coordinate internal meetings, training sessions and office functions.
• Assist with planning employee engagement activities and celebrations.
• Arrange catering, venues, equipment and event logistics.
• Support initiatives that contribute to a positive workplace culture

Skills

MS Office

Communication

Organisational skills

Time management

Customer service

Stakeholder management

Independent work

Education

Business Administration qualification

Job description

Some of the key benefits of joining Programmed include:

• Play a central role supporting a major maintenance services contract
• Work closely with senior leaders and operational teams
• Variety in your day, from office coordination through to fleet and event management
• Opportunity to make a visible impact on a growing contract team
• Full-time permanent opportunity based in Docklands
• Career development opportunities within administration, operations and leadership support
• Supportive culture focused on safety, teamwork and continuous improvement
• Access to employee benefits and wellbeing programs

Why You'll Love Working With Us

Some of the key benefits of joining Programmed include:

• Play a central role supporting a major maintenance services contract
• Work closely with senior leaders and operational teams
• Variety in your day, from office coordination through to fleet and event management
• Opportunity to make a visible impact on a growing contract team
• Full-time permanent opportunity based in Docklands
• Career development opportunities within administration, operations and leadership support
• Supportive culture focused on safety, teamwork and continuous improvement
• Access to employee benefits and wellbeing programs

About the Opportunity

Programmed Facility Management is seeking a highly organised and proactive General Administration Officer to provide comprehensive administrative and operational support to a major maintenance services contract.

Based in Docklands, this role is critical to ensuring the smooth day-to-day operation of the office while supporting contract leaders and operational teams. You will oversee office administration, fleet coordination, meetings and events, office resources and administrative systems, helping to create an efficient and well-supported working environment.

No two days will be the same. From coordinating meetings and managing office equipment to supporting employee engagement initiatives and maintaining fleet records, this is an excellent opportunity for an experienced administrator who enjoys variety and takes pride in delivering exceptional support.

Key Responsibilities

Administrative Support

• Provide high-level administrative support to the Contract Executive and Leadership Team
• Prepare correspondence, reports, presentations and meeting documentation
• Coordinate meetings, agendas, minutes and action tracking
• Maintain administrative systems, records and documentation
• Assist with contract reporting and operational administration activities

Fleet Management

• Coordinate the organisation's vehicle fleet
• Monitor vehicle servicing, maintenance and registrations
• Maintain fleet records and pool vehicle bookings
• Ensure vehicle compliance with organisational policies and requirements

Office Resources & Facilities

• Manage office stationery and consumable supplies
• Coordinate procurement of office equipment and furniture
• Maintain office assets, including printers, photocopiers and other equipment
• Monitor inventory levels and arrange replenishment as required
• Support office accommodation and workplace requirements

Events & Employee Engagement

• Coordinate internal meetings, training sessions and office functions
• Assist with planning employee engagement activities and celebrations
• Arrange catering, venues, equipment and event logistics
• Support initiatives that contribute to a positive workplace culture

About You

To be successful in this role, you will be a highly organised administration professional who enjoys supporting teams, managing competing priorities and building positive relationships with stakeholders.

You will also possess:

• Demonstrated experience in an administration, office management or business support role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage multiple competing priorities
• Strong customer service and problem-solving capabilities
• Ability to work independently while supporting multiple stakeholders
• Strong Microsoft Office skills, including Word, Excel, Outlook and PowerPoint
• Experience managing administrative systems and records
• A proactive and adaptable approach to work
• Current Driver's Licence

Highly Regarded

• Experience coordinating fleet administration or vehicle management activities
• Experience supporting senior leaders or management teams
• Experience arranging meetings, events or training programs
• Experience within maintenance, construction, utilities, infrastructure or service delivery environments
• Certificate or qualification in Business Administration or a related discipline

About Us

Programmed Facility Management is a leading provider of asset management, maintenance and project management services across a multitude of industries.

Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.

Work With Us

Join us on our mission to build outstanding people, strong customer partnerships and exceptional service outcomes.

Our Commitment

Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate.

We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.

If flexibility would support your success in this role, we encourage you to apply.