Finance Administrator - Hybrid (Geelong/Melbourne)

Programmed; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Employee benefits

Career growth opportunities

Flexible location Geelong or Melbourne

Job summary

Programmed Facility Management is seeking a detail-oriented Finance Administrator to support a major maintenance services contract in Geelong or Melbourne, Victoria.

This role is responsible for delivering accurate financial administration activities across the contract, including transaction processing, reconciliations, record management and month-end activities, while collaborating with Finance and Operations teams.

Qualifications

• Experience in finance administration, accounts processing, bookkeeping or a similar financial support role.
• Experience processing journals, adjustments, invoices or financial transactions.
• Understanding of reconciliations, accruals and month-end processes.
• Strong numerical and analytical skills.
• Excellent organisational and record-management capabilities.
• High attention to detail and accuracy.
• Intermediate Microsoft Excel skills.
• Strong written and verbal communication skills.
• Ability to work collaboratively across multiple teams.
• Current Driver Licence.

Responsibilities

• Process and allocate contract overhead costs accurately and within required timeframes.
• Prepare manual invoices, credit notes, journals and financial adjustments.
• Prepare and validate payment journals for vendor invoices.
• Maintain payment records and monitor approval status.
• Investigate and resolve discrepancies and transaction issues.
• Maintain accurate financial records and supporting documentation.
• Ensure financial transactions are processed in accordance with approved controls and procedures.
• Support internal audits, reviews and compliance activities.
• Protect confidential and commercially sensitive information.
• Identify and escalate risks, errors or control concerns.
• Perform reconciliations and data integrity checks.
• Assist in identifying and resolving missing or inaccurate financial information.
• Support accrual preparation and month-end finance activities.
• Assist the Finance Manager with reporting and administration requirements.
• Maintain financial system integrity and master data accuracy.

Skills

Finance administration

Accounts processing

Bookkeeping

Journals processing

Reconciliations

Month-end processes

Numerical skills

Analytical skills

Communication skills

Driver licence

Education

Accounting/Finance qualification

Bookkeeping qualification

Tools

Microsoft Excel

Job description

Programmed Facility Management is seeking a detail-oriented Finance Administrator to support a major maintenance services contract in Geelong or Melbourne, Victoria.

This role is responsible for delivering accurate financial administration activities across the contract, including transaction processing, reconciliations, record management and month-end activities, while collaborating with Finance and Operations teams.