Finance Administrator

Programmed; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Employee benefits

Career growth opportunities

Flexible location Geelong or Melbourne

Job summary

Programmed Facility Management is seeking a detail-oriented Finance Administrator to support a major maintenance services contract in Geelong or Melbourne, Victoria.

This role is responsible for delivering accurate financial administration activities across the contract, including transaction processing, reconciliations, record management and month-end activities, while collaborating with Finance and Operations teams.

Qualifications

• Experience in finance administration, accounts processing, bookkeeping or a similar financial support role.
• Experience processing journals, adjustments, invoices or financial transactions.
• Understanding of reconciliations, accruals and month-end processes.
• Strong numerical and analytical skills.
• Excellent organisational and record-management capabilities.
• High attention to detail and accuracy.
• Intermediate Microsoft Excel skills.
• Strong written and verbal communication skills.
• Ability to work collaboratively across multiple teams.
• Current Driver Licence.

Responsibilities

• Process and allocate contract overhead costs accurately and within required timeframes.
• Prepare manual invoices, credit notes, journals and financial adjustments.
• Prepare and validate payment journals for vendor invoices.
• Maintain payment records and monitor approval status.
• Investigate and resolve discrepancies and transaction issues.
• Maintain accurate financial records and supporting documentation.
• Ensure financial transactions are processed in accordance with approved controls and procedures.
• Support internal audits, reviews and compliance activities.
• Protect confidential and commercially sensitive information.
• Identify and escalate risks, errors or control concerns.
• Perform reconciliations and data integrity checks.
• Assist in identifying and resolving missing or inaccurate financial information.
• Support accrual preparation and month-end finance activities.
• Assist the Finance Manager with reporting and administration requirements.
• Maintain financial system integrity and master data accuracy.

Skills

Finance administration

Accounts processing

Bookkeeping

Journals processing

Reconciliations

Month-end processes

Numerical skills

Analytical skills

Communication skills

Driver licence

Education

Accounting/Finance qualification

Bookkeeping qualification

Tools

Microsoft Excel

Job description

Some of the key benefits of joining Programmed include:

• Join a newly established team supporting a major maintenance services contract
• Develop your finance and commercial administration skills in a large-scale operational environment
• Gain exposure to financial controls, reconciliations, reporting and contract administration
• Work closely with experienced finance and operational leaders
• Flexible location based in Geelong or Melbourne
• Full-time permanent position with career growth potential
• Supportive culture focused on safety, teamwork and continuous improvement
• Access to employee benefits and professional development opportunities

Why You'll Love Working With Us

Some of the key benefits of joining Programmed include:

• Join a newly established team supporting a major maintenance services contract
• Develop your finance and commercial administration skills in a large-scale operational environment
• Gain exposure to financial controls, reconciliations, reporting and contract administration
• Work closely with experienced finance and operational leaders
• Flexible location based in Geelong or Melbourne
• Full‑time permanent position with career growth potential
• Supportive culture focused on safety, teamwork and continuous improvement
• Access to employee benefits and professional development opportunities

About the Opportunity

Programmed Facility Management is seeking a detail‑oriented Finance Administrator to support a major maintenance services contract.

This role is responsible for delivering accurate and timely financial administration activities across the contract. You will support financial governance through transaction processing, reconciliations, record management and month‑end activities while working closely with Finance and Operations teams.

This is an excellent opportunity for an experienced finance administrator, accounts officer or bookkeeping professional looking to further develop their career within a large and dynamic operational environment.

Location: Geelong or Melbourne, Victoria

Key Responsibilities

Financial Transaction Processing

• Process and allocate contract overhead costs accurately and within required timeframes
• Prepare manual invoices, credit notes, journals and financial adjustments
• Prepare and validate payment journals for vendor invoices
• Maintain payment records and monitor approval status
• Investigate and resolve discrepancies and transaction issues

Financial Administration & Controls

• Maintain accurate financial records and supporting documentation
• Ensure financial transactions are processed in accordance with approved controls and procedures
• Support internal audits, reviews and compliance activities
• Protect confidential and commercially sensitive information
• Identify and escalate risks, errors or control concerns

Reconciliations & Month-End Support

• Perform reconciliations and data integrity checks
• Assist in identifying and resolving missing or inaccurate financial information
• Support accrual preparation and month‑end finance activities
• Assist the Finance Manager with reporting and administration requirements
• Maintain financial system integrity and master data accuracy

About You

To be successful in this role, you will be highly organised, detail‑oriented and comfortable working with financial information in a fast‑paced environment.

You will also possess:

• Experience in finance administration, accounts processing, bookkeeping or a similar financial support role
• Experience processing journals, adjustments, invoices or financial transactions
• Understanding of reconciliations, accruals and month‑end processes
• Strong numerical and analytical skills
• Excellent organisational and record‑management capabilities
• High attention to detail and accuracy
• Intermediate Microsoft Excel skills
• Strong written and verbal communication skills
• Ability to work collaboratively across multiple teams
• Current Driver Licence

Highly Regarded

• Qualification in Accounting, Finance, Bookkeeping, Business Administration or a related discipline
• Experience using enterprise finance systems
• Experience supporting financial controls and governance processes
• Experience within maintenance, construction, infrastructure, utilities or service delivery environments
• Experience supporting high‑volume transactional environments

About Us

Programmed Facility Management is a leading provider of asset management, maintenance and project management services across a multitude of industries.

Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.

Our Commitment

Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate.

We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part‑time and job‑share opportunities.

If flexibility would support your success in this role, we encourage you to apply.