Facility Coordinator

C&W Services (S); Lara; On-site; AUD 90,000 - 94,000; Full time

Job summary

Cushman & Wakefield is seeking a Facility Coordinator for a Lara, Victoria site. This full-time role manages the reactive and preventative maintenance program to keep the site compliant, safe, and running on schedule.

Based onsite at a correctional facility, you will coordinate trades, manage permits, access, and documentation while ensuring KPIs are met and security protocols are followed. Salary range is AU$90,000–AU$94,000 plus super.

Qualifications

• 2+ years' experience in a similar role.
• Intermediate or advanced Microsoft Office skills, with Word and Excel essential.
• Victorian driver's licence.
• JDE E1 or CMMS experience is highly desirable.
• PPP experience is highly regarded.
• Strong attention to detail, good communication and the ability to solve problems in a changing environment.
• Comfortable working in a secure correctional setting.

Responsibilities

• Coordinate reactive and preventative maintenance, ensuring KPIs are met.
• Coordinate work for onsite trades staff and contractors, including minor works, quotes and refurbishment program.
• Issue and manage permits to work, review contractor SWMS and conduct spot checks and plant room inspections.
• Manage secure site access for contractors, including permission to enter forms, the green pass process, inductions and escorts.
• Review work orders, monthly accruals and invoices, and follow up vendors.
• Keep asset registers, service records and compliance documentation up to date.
• Support incident reporting, investigations, audits and risk assessments.

Skills

Attention to detail

Communication skills

Problem solving

Tools

Microsoft Word

Microsoft Excel

JDE E1 / CMMS

Job description

Job Title

Facility Coordinator

Job Description Summary

The Facilities Coordinator is responsible for controlling the reactive and preventative maintenance program to ensure the site operates within the Client's and Company's requirements and guidelines in a safe and timely manner.

Job Description

Facility Coordinator | Lara, Victoria | Full time

$90,000 - $94,000 including super

Join Cushman & Wakefield as a Facility Coordinator at a correctional facility in Lara. This is a hands-on role in a secure environment that most facility roles never offer, where your work keeps the site safe, compliant and running on time. You'll control the reactive and preventative maintenance program so the site meets the client's and the company's requirements.

The role

Full time, 38 hours a week, Monday to Friday

Based onsite at a correctional facility, 1170 Bacchus Marsh Road, Lara

Paid on-call allowance for after-hours reactive works (every second week)

What you'll do

• Coordinate reactive and preventative maintenance, making sure jobs are completed within KPIs
• Coordinate work for onsite trades staff and contractors, including minor works, quotes and the cell refurbishment program
• Issue and manage permits to work, review contractor SWMS and run contractor spot checks and plant room inspections
• Manage secure site access for contractors, including permission to enter forms, the green pass process, inductions and escorts
• Review work orders, monthly accruals and invoices, and follow up vendors
• Keep asset registers, service records and compliance documentation up to date
• Support incident reporting, investigations, audits and risk assessments

About you

• 2+ years' experience in a previous role
• Intermediate or advanced Microsoft Office skills, with Word and Excel essential
• Victorian car licence
• JDE E1 or similar web-based CMMS experience is highly desirable
• Previous PPP experience is highly regarded
• A strong eye for detail, good communication and the ability to solve problems in a changing environment
• Comfortable working in a secure correctional setting

Why join us

• Competitive package
• Work in a unique, secure environment with real variety, from cell refurbishments to plant room inspections
• Stable Monday to Friday hours
• Be part of a global real estate services leader with a supportive onsite team

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.