Facilities Coordinator — Sydney Office Operations & Maintenance

JLL; Sydney; On-site; AUD 90,000 - 110,000; Full time

Job summary

JLL Australia in Sydney is seeking a proactive Facilities Coordinator to support Amazon's Sydney corporate office. You’ll ensure a safe, functional, and inspiring workplace, acting as the go-to contact for facilities, coordinating daily site operations, vendor relationships, and compliance across WHS standards.

In this hands-on role you’ll manage the Corrigo work-order system, lead preventative maintenance, monitor budgets, and deliver monthly variance reports while partnering with internal

Qualifications

• 2+ years of experience in facilities coordination, building operations, or corporate services within a commercial office environment.
• Demonstrated track record managing third‑party vendors and service providers with accountability for performance outcomes.
• Experience managing budgets, processing invoices, and producing financial reports.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Practical experience using Corrigo or similar work order management systems.
• Working knowledge of workplace health and safety legislation and compliance requirements.
• Excellent written and verbal communication skills with ability to engage stakeholders at all levels.
• Certificate or Diploma in Facilities Management, Property Services, or related discipline (preferred).
• Experience in a fast‑paced technology company or high‑growth environment (preferred).

Responsibilities

• Conduct daily site operations and inspections across floors, lobbies, and meeting rooms to maintain a safe, clean, and professional workspace.
• Manage Corrigo platform and resolve all service requests within agreed service level agreements.
• Implement and maintain the Preventative Maintenance Program for building systems and equipment, ensuring optimal performance.
• Oversee third‑party service providers including cleaning, security, maintenance, and catering teams, holding them accountable to contractual obligations and KPIs.
• Manage site facilities budget, track expenditure, provide monthly variance reporting, and identify cost‑saving opportunities.
• Partner with Amazon's Environment, Health & Safety team to maintain WHS compliance, coordinate emergency response training, and ensure contractor safety protocols are followed.
• Build strong relationships with site leadership and business teams, proactively communicating planned maintenance and service changes.
• Drive continuous improvement initiatives using data and metrics to enhance operational performance and support sustainability goals aligned with Amazon's Climate Pledge commitments.

Skills

Facilities coordination

Vendor management

Budgeting

MS Office

Stakeholder communication

Education

Certificate or Diploma in Facilities Management or related discipline

Tools

Corrigo

Job description

JLL Australia in Sydney is seeking a proactive Facilities Coordinator to support Amazon's Sydney corporate office. You’ll ensure a safe, functional, and inspiring workplace, acting as the go-to contact for facilities, coordinating daily site operations, vendor relationships, and compliance across WHS standards.

In this hands-on role you’ll manage the Corrigo work-order system, lead preventative maintenance, monitor budgets, and deliver monthly variance reports while partnering with internal