Facilities Administration Officer

Health Support Services (WA health system); Western Australia; On-site; AUD 55,000 - 75,000; Full time

Job summary

Health Support Services (WA health system) in Western Australia seeks a Facilities Administration Officer to join our team. This permanent full-time role delivers front-desk reception, admin support to NurseWest, and end-to-end procurement and invoicing workflows.

You will greet and guide visitors, manage sign-in and attendance for training or events, oversee working with children checks, distribute uniforms, and coordinate ergonomic equipment orders ensuring accurate processing via Oracle.

Qualifications

• Provide prompt, customer-oriented reception
• Support NurseWest team administration
• Manage procurement and invoicing workflows via Oracle

Responsibilities

• Greet and direct visitors, sign-in and escort as needed
• Oversee sign-in for mandatory training and attendance tracking
• Handle equipment ordering, delivery, receipt and maintenance

Job description

We are seeking an enthusiastic and suitably experienced person for the role of Facilities Administration Officer.

We have two Permanent Full Time appointments available.

As a member of Finance, you will be responsible for:

• Independently providing prompt, customer-oriented reception services by effectively greeting and directing arriving visitors to appropriate staff members. Ensuring visitors are properly signed in, guided, or escorted to designated personnel, meeting rooms, training rooms, interview rooms, or scheduled events within the facility. Managing visitors departing the premises by monitoring sign-out procedures.
• Providing comprehensive administrative support to the NurseWest team. Managing the sign-in register for mandatory training, tracks appointment attendance, and overseeing processes related to working with children checks. Assisting with the distribution of NurseWest uniforms and offering guidance on subsequent steps for general inquiries.
• Managing the complete procurement and invoice processing lifecycle, including submitting requisitions for approval via Oracle, receiving facilities and leasing-related invoices, and overseeing the ordering, delivery, receipt, and maintenance of ergonomic equipment items.

Please view the Job Description Form (JDF) attached which provides a full statement of duties for the position.

If you thrive in a fast paced, multifaceted working environment, and are eager to contribute to our purpose of supporting our customers to provide excellent health care, we would love to hear from you.

Want to know more?

Please contact Chenara Braysher on [phone] if you would like to discuss more about the role and team you’ll be working with.