Experienced Real Estate Sales Admin & Office Coordinator

Family Realtors; Melbourne; On-site; AUD 42,000 - 65,000; Part time

Job summary

Family Realtors is seeking an Experienced Real Estate Receptionist to support a busy sales team in Melbourne. The role involves high-level administration, CRM management across platforms, and coordinating listings and marketing materials.

The ideal candidate understands how a real estate sales office operates, manages multiple agents, and maintains precise records. The position offers part-time or full-time hours with a focus on accuracy and proactive ownership of the administrative function.

Qualifications

• Experience with real estate CRM systems and multiple platforms.
• Ability to manage listings from authority to settlement.
• Strong attention to detail in records and compliance.

Responsibilities

• Manage real estate CRM and multiple platforms for the sales team.
• Handle listings from initial authority through to settlement and update portals.
• Prepare invoices, track payments and follow up outstanding amounts.
• Maintain accurate marketing expense records and property costs.
• Coordinate photography, floorplans, and signage for marketing campaigns.
• Monitor campaigns and ensure tasks are completed on time.

Skills

Real estate CRM

Reapit

AgentBox

Property listings management

Invoicing

CRM data maintenance

Tools

Microsoft 365

Outlook

Excel

SharePoint

Job description

Family Realtors is seeking an Experienced Real Estate Receptionist to support a busy sales team in Melbourne. The role involves high-level administration, CRM management across platforms, and coordinating listings and marketing materials.

The ideal candidate understands how a real estate sales office operates, manages multiple agents, and maintains precise records. The position offers part-time or full-time hours with a focus on accuracy and proactive ownership of the administrative function.