Real Estate Administration & Operations

seek.com.au; Euroa; On-site; AUD 45,000 - 60,000; Full time

Job summary

seek.com.au is seeking an organised real estate admin assistant to support a residential, rural and lifestyle property sales office across North East and Central Victoria. You will handle administration, coordination and paperwork so the team can spend time with vendors and buyers, acting as the first point of contact by phone, email and in person.

The role involves managing diaries, maintaining the CRM, coordinating campaigns, and producing vendor reports, with duties spanning office operations

Qualifications

• Experience in real estate admin is an advantage.
• Excellent written and verbal communication.
• Able to quickly learn new software.
• Discretion with client information.

Responsibilities

• Answer phone, email and office enquiries and route to the right agent.
• Manage agent diaries for appraisals, listings and inspections.
• Keep CRM accurate and up to date.
• Prepare listing and contract paperwork for agent review.
• Coordinate campaigns: photography, floor plans, boards, print and portal uploads.
• Draft weekly vendor reports for the agents.
• Track contract deadlines through to settlement and liaise with conveyancers and lenders.
• Look after the key register, invoices and general office operations.

Skills

CRM

Administration

Phone handling

Scheduling

Documentation

Vendor liaison

Tools

Microsoft Office

CRM system

Job description

You'll manage administration for a real estate sales office covering residential, rural and lifestyle property across North East and Central Victoria. This role keeps the agents selling by handling administration, coordination and paperwork so the team can spend their time with vendors and buyers. You'll be the first person most clients meet, on the phone, by email and in the office.

Key responsibilities

Answer phone, email and office enquiries, and route them to the right agent the same day

Manage agent diaries for appraisals, listings and inspections

Keep CRM accurate and up to date

Prepare listing and contract paperwork for agent review

Coordinate campaigns: photography, floor plans, boards, print and portal uploads

Draft weekly vendor reports for the agents

Track contract deadlines through to settlement, and liaise with conveyancers and lenders

Look after the key register, invoices and general office operations

About you

Highly organised, accurate and calm with deadlines

Clear, friendly communicator in writing and in person

Confident with computers and quick to learn new software

Discreet with client information

Real estate administration experience is an advantage but not essential

National police check and right to work in Australia required